T&E Intern

As the largest pureplay adhesives company in the world, H.B. Fuller’s (NYSE: FUL) innovative, functional coatings, adhesives and sealants enhance the quality, safety and performance of products people use every day. Founded in 1887, with 2024 revenue of $3.6 billion, our mission to Connect What Matters is brought to life by more than 7,500 global team members who collaborate with customers across more than 30 market segments in over 140 countries to develop highly specified solutions that enable customers to bring world-changing innovations to their end markets. Learn more at www.hbfuller.com.

Position Title: T&E Intern

Position Overview  

As the T&E Intern you will report directly to the Global T&E Supervisor and work closely with the larger Finance & accounting organization in our Global Shared Services center in Mindelo.  You will learn about and participate in all aspects of the Global T&E process, assisting the team in reviewing and auditing expense reports to ensure compliance with HB Fuller policies and overseeing that the expense report submission process is being conducted in accordance to the defined due dates and escalation process. In addition, you will work on special projects related to various facets of HBF´s travel management program. Developing and maintaining positive working relationships with internal and external stakeholders will be key to success in this internship.

Primary Responsibilities:

• Support all areas of Travel Management and T&E processes

• Review and audit expense reports to ensure compliance with global T&E policies and flag/escalate potential issues

• Ensure compliance with company policies and guidelines related to travel and expenses

• Comply with Internal Controls and SOX requirements and perform operational controls according to T&E control activities

• Administer access and maintain master data for Concur, Egencia, and Visa tools

• Communicate with internal customers to resolve disputes or differences, and review exceptions

• Provide ongoing support in educating employees on T&E topics such as Concur, T&E corporate credit Cards, etc. and communicate any changes to the environment

• Validate that corporate credit card expense report submission process is being conducted in accordance with the defined due dates and flag / address any deviations.

• Manage T&E mailboxes, ensuring agile communication and problem resolution with internal customers

• Ensure that master data in various travel systems are updated to reflect changes and communicate to users across the Company when necessary

• Routinely and accurately perform back-up responsibilities to ensure operational processes continue to run smoothly during vacation periods

• Document existing processes and procedures to support business continuity objectives

Interactions:             

Internal:

• Travelers across all departments and business units, Accounts Payable, Treasury, Operations, Logistic, Sourcing, IT, Internal Audit, Corporate reporting

External:

• Vendors, Concur helpdesk, External Auditors, Banks, adhoc,

Minimum Requirements

• Business Administration, Accounting or Finance related Degree

• Excellent communication and interpersonal skills to interact with employees, internal customers, and external customers

• Working knowledge of Microsoft Excel, and Office Suite

• Analytical skills with logical and pragmatic problem-solving approach

• Ability to work with a team, take general directions from manager’s, focus attention to details, follow work needs, and adhere to established work schedules

• Ability to focus on achieving defined results, being detail oriented, and exceeding goals and objectives.

• Ability to multitask, switch priorities, collaborate with colleagues and be flexible.

• English fluency

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H.B. Fuller is an Equal Employment Opportunity employer and proud to have created a collaborative culture where employees around the world are seen, heard, and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or marital status or status as a protected veteran, or any other legally protected classification.

H.B. Fuller does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms. To conduct business with H.B. Fuller, a written service agreement must be executed by Human Resources prior to submitting any information relating to a potential candidate. Without a signed service agreement, H.B. Fuller shall not be obligated for payment of any fee or compensation.