System Integration Project Specialist

Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a “single source of truth” model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.

We believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.

The benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston.

System Integration Project Specialist plays a vital role in supporting the success of the System Integration (SI) team. This position enhances team effectiveness by coordinating the technical, administrative, and financial details of projects, enabling engineers and technical specialists to focus on exceptional service delivery and technical excellence.

The SIPC supports project execution through estimation, scheduling, change management, risk mitigation, progress reporting, and interdepartmental coordination. The successful candidate will have a strong grasp of project direction, priorities, and schedules, and will actively facilitate the smooth execution of work across the team. Duties Include: 

• Maintain and track action item lists and meeting minutes from project meetings.
• Follow up with responsible parties to ensure timely completion of action items.
• Identify and help remove roadblocks affecting technical progress.
• Coordinate and track management of change activities (scope changes, trends, and Design Change Notices).
• Execute technical tasks that support System Integration initiatives.
• Maintain and facilitate updates to project risk registers.
• Participate in schedule reviews and assist in progress tracking.
• Review and prepare project status and performance reports.
• Support the preparation of project deliverables, including scopes of work, estimates, and interface documents (e.g., Design Basis Memorandum, Project Execution Plan, RACI charts, and progress reports).
• Support business development activities for the System Integration group, including proposal preparation.
• Conduct business analytics and data analysis to support the development of digital twins and other smart asset initiatives.
• Coordinate with the SI Manager to align project-specific resourcing.
• Provide general coordination and administrative support for all project activities.
• Performing other duties as requested

Requirements

• Post secondary education in engineering, design, or project management
• Ability to meet safety requirements to attend site visits across North America
• Advanced proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook, Project).
• Excellent command of the English language (both written and verbal)
• Proactive and client-focused, anticipating the needs of internal and external stakeholders
• Self-starter displaying independence and self-direction
• Ability to quickly develop rapport with team members and clients
• Detail orientation and good organizational skills
• Effective presentation and communication skills
• Ability to work within a multi-disciplinary team comprised of engineers, designers, and project support personnel
• Minimum 5 years of experience managing multiple concurrent projects in a technical or engineering setting

 Preferred

• 10 years’ related experience in engineering and design with a knowledge of engineering documentation required through project lifecycle
• Bachelor’s degree in engineering or applied science with project execution experience including design, engineering, and supply chain management
• Experience with Materials Management, including coordination of procurement, logistics, and material tracking within engineering or construction projects
• Experience with development or project management of Digital Twins for project execution and/or operations and maintenance
• Strong knowledge of engineering terms and document types
• Proven understanding of how to read and interpret a basic engineering documentation
• Understanding of IT and cloud-based infrastructure
• Experience with AVEVA Tools (e.g., Engineering, Instrumentation, Electrical, E3D, AIM, ERM, etc.)

Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn’t excite you, this role likely won’t be a fit.

Challenging projects require focus, and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.

An opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.

• A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
• A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
• An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
• A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
• Competitive compensation and benefits, including a performance-linked variable pay program
• Company-sponsored social events and team sports
• Flexible work schedules, half-day Fridays and free parking
• An organization that values and encourages diversity

Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.

Note: As part of the interview process there will be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.