Supplier Coordinator

We invite applications for a 12-month Fixed Term Supplier Coordinator position, based at our Kintore premises (Aberdeen).

The Supplier Coordinator is responsible for the efficient forecasting, planning and purchasing of all consumable and rotable/repairable aircraft parts, including engines required to sustain scheduled and non-scheduled maintenance of all aircraft operated by Bristow Group.

PRINCIPAL RESPONSIBILITIES:

Support Business Unit aircraft parts requirements for all aircraft parts, including support for scheduled maintenance also.

• Review outstanding requisitions, in accordance with KPIs:
  • Set up buyer codes.
  • Set up SAP queries.
  • Cancel when reconciling against reservations/SM.
• Liaise with Business Stakeholders;
• Liaise with Supply Chain Management and Suppliers (including OEMs);
• Coordinate purchase of requirements in line with Wanted Receipt Dates and Priority;
• Develop and maintain commercial awareness;
• Review and resolve items placed in quarantine that have goods receipt discrepancies.

Procurement:

• Understand component repair requirements;
• Convert requisitions to purchase orders and release approved purchase orders;
• Purchase in accordance with supplier agreements and KPIs;
• Manage outstanding Purchase Orders whilst expediting internally/externally and reconciling open orders against requirements;
• Resolve invoice discrepancies as required in a timely manner;
• Manage purchasing consistent with warranty agreements.

Activity/Forecast & Performance Reporting:

• Liaise with management to ensure purchasing activity will support planned activity;
• Run Shortage report from SAP and report/manage data;
• Maintain awareness and report supplier performance;
• Understand the market and supplier base capability;
• Communicate purchasing data based on performance of part and supplier;
• Identify trends/issues and report them.

Control Repairable Parts Pool:

• Maintain sound communication with Engineering department for return of core items;
• Understand and develop Turnaround Time with suppliers to improve performance and reduce inventory;
• Avoid delay in returns and consequent penalties for return of core items.

Manage Information:

• Understand & comply with airworthiness legislation;
• Maintain visibility of critical information (CIL-TAT-Cost-Performance);
• Liaise with suppliers:
  • Expedite requirements where necessary.
  • Challenge and report poor performance.
  • Discuss requirements through calls / emails.
• Understand risk and report issues quickly;
• React to requests for support and information promptly.

PERSON SPECIFICATION: (minimum education requirements, key skills and experience)

Qualifications:

• Educated to Degree level or equivalent work experience.

Experience:

• Understanding and knowledge of:
  • ERP systems;
  • Supplier management;
  • Repair management;
  • MS Office (Excel).
• Previous experience of working in a fast moving, demanding purchasing organisation.

Skills:

• Able to demonstrate the ability to identify risk and deal with issues in an effective manner, and to be capable of dealing with critical issues that occur;
•  A good communicator, able to develop relationships, who is organised and analytical;
• Good IT skills in MS Excel, Word and Power Point;
• Strong written and verbal communication skills and ability to communicate at senior level;
• Effective interpersonal skills to develop internal and external relationships;
• Ability to act proactively and prioritise work with limited supervision;
• Ability to negotiate and influence both internally and with suppliers.

All applicants must be currently eligible to work and live in the UK. All Applicants should submit a CV.

Please note that due to the volume of applications we are unable to respond individually to all applications. Candidates who have been successfully shortlisted for interview will be contacted directly. We would like to thank all applicants for the time and effort taken in applying.