At Kofile, we believe that government has infinite potential to do good and that all information residing within local governments should be preserved, digitized, and made available to all their employees and citizens. We partner with government agencies nationwide to help them meet their citizens’ needs by preserving the integrity and content of paper documents to ensure they will be available for use forever and modernizing information management through digitization and access systems
Job DescriptionThe Supervisor, Preservation is responsible for assigning workflows, preparing schedules, and clearly communicating daily objectives to all team members. This role manages departmental staff, ensuring responsibilities are well-defined and operations run efficiently. The Supervisor is expected to drive performance and productivity by overseeing day-to-day operations, analyzing data and production reports, and identifying opportunities for improvement. Additionally, they ensure all production functions meet quality standards and operate cost-effectively. The role consists of approximately 75% hands-on floor supervision and 25% administrative responsibilities.
Key Responsibilities
Enforce company policy while maintaining/improving employee morale
Strategize with Operations leader for daily/weekly/monthly forecasted operational execution
Submit reports on performance and progress
Hands on work alongside team members driving efficiency and quality workmanship
Train team members on all applicable Work Instructions
Work with Kofile management and staff to meet our customers’ needs and delivery schedules
Implement operational policies and procedures
Help promote a company culture that encourages top performance and high morale
Provide production/quality feedback
Monitor and provide feedback for employee attendance
Perform payroll related duties to ensure accurate payroll processing
Monitor workflow so orders are progressing as scheduled
Identify process improvement techniques and help their implementation
Build partnerships with operational peers to ensure open communication and seamless collaboration
Foster an environment of employee communication with the management team
Staff development/training
Ability to work under pressure and meet deadlines
Qualifications
Minimum 5 years’ experience in related work areas
Working knowledge Microsoft Office suite, especially Excel, Word, and Outlook
Problem solving skills
Good communication skills with varying levels within a company
Leadership ability, and a highly organized approach to leadership
Benefits:
As a full-time employee, you will receive access to the following benefits:
• Paid overtime available for non-exempt employees
• Low-cost insurance (medical, dental, vision, life & disability)
• Maternity and paternity benefits
• 401(k) plan (company matching)
• Paid holidays, vacation, and sick time
• Educational assistance
Skills Required
- At least 5 years of experience in related work areas
- Working knowledge of Microsoft Office, especially Excel, Word, and Outlook
- Problem-solving skills
- Good communication skills with varying levels within a company
- Leadership ability and a highly organized approach to leadership
What We Do
Kofile’s Premium Government Digital Services are broken into three service levels – Process Services, Tech-enabled services, and Storage/Access Services. Each service addresses different areas of need that Local Governments face and can be combined for ease of access and increased Citizen engagement. Our Process Services address permanent retention of original documents through Restoration and Preservation Services. Tech-Enabled services convert the physical records to digitally secured and accessible formats for electronic retrieval and our Storage/Access services allow for permanent storage for physical records combined with local, cloud or system record retention and user engagement for electronic storage.
