Supervisor, Accounts Payable

Work Schedule

Environmental Conditions

Job Description

• Supervise all E2E daily operations within the Accounts Payable team, including accounting, query management, invoice issue resolution, quality controls and Idoc management.
• Provides daily interaction, training, direction and oversight of staff activities to ensure coordination, accuracy and timely delivery of work outputs.
• Oversee and review month-end closing activities, including account reconciliations and journal entries.
• Ensure timely clearance of aged items on general ledgers and maintain overall balance in accordance with accounting standards.

• Implement and enforce accounting policies and procedures to maintain accurate financial records.
• Ensure the accuracy and completeness of the accounts payable sub-ledger and its reconciliation with the general ledger.
• Monitor and reduce AP related Trade - GR/IR items on a monthly basis.
• Use BlackLine for account reconciliations and ensure all reconciliations are completed accurately and timely.
• Collaborate with the finance team to support financial planning, forecasting, and budgeting processes.
• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence
• Responsible for the timeliness of invoice handling and troubleshooting
• Monitors and troubleshoots invoice fall outs daily to ensure payment due date adherence
• Supervises the timeliness and accuracy of supplier invoice query and issue resolution processes.
• Ensures quality in customer service levels is maintained both internally and externally.
• Works closely with the GBS Control & Compliance team.
• Adheres to Internal & External Audit guidelines and provides reporting as requested.
• Ensures quality in customer service levels are maintained both internally and externally.
• Perform special projects and ad-hoc reporting as require within the functional area
• Connects and builds the network with other P2P departments to leverage and share standard methodologies
• Support global process standardization and the implementation and maintenance of accounts payable automation tools and technologies for functional area
• This position holds the supervisory/administrative responsibility for development of staff members, including hiring, performance development and annual review, disciplinary actions, coaching and counseling, personal development and career advancement, succession planning, etc

• University or College degree
• 5+ years prior experience in Shared Services or Global Business Services
• Ability to meet deadlines and manage multiple tasks in a fast-paced environment.
• Excellent interpersonal, written, and verbal communication skills.
• Proven track record of managing people and processes
• Demonstrates attention to detail and quality, and sense of urgency for quick resolution
• Ability to exhibit persistence and emotional intelligence and diffuse customer dissatisfaction.  
• Ability to work through and adapt to change.
• Ability to adapt to (frequently) changing priorities
• Proficient in English
• Excellent problem-solving skills and ‘can do’ attitude
• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation, and Involvement
  REQUIRED SKILLS:
• Extensive experience with SAP is required; familiarity with Navision, QAD, Oracle, JD Edwards Financial Software is advantageous.
• Strong grasp of Accounts Payable principles and standard processes.
• Demonstrated capability and readiness to develop and maintain financial controls
• Effective training skills and team building capabilities for rapid ramp-up of functional tasks within area of responsibility.
• Proven leadership abilities and strong oral and written communication, presentation, conflict resolution and coaching/mentoring
• Experience leading continuous process improvement projects leading to significant time or bottom-line savings.
• Ability to develop high levels of credibility and forge validated and positive professional relationships with peers, and upper management.
• Ability to handle multiple assignments, has good judgment, and prioritizes projects and time reliably
• Ability to develop and maintain financial controls.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.