The Role
Provides administrative and coordination support for subcontractor procurement, including onboarding, prequalification, tender enquiries, procurement tracking, compliance documentation, quotation updates, tender-return summaries, approvals, and award records. The role maintains accurate, auditable subcontractor information and supports Quantity Surveyors, commercial teams, and project departments in procuring subcontractors for offsite modular MEP solutions.
Summary Generated by Built In
What We Do:
Operating from our advanced manufacturing facilities in Ireland, we specialise in the design, development, fabrication and delivery of innovative, sustainable and fully integrated offsite prefabricated solutions. Our engineered systems are manufactured in Ireland and deployed throughout the UK and Europe, supporting major commercial, industrial and mission-critical sectors.
As one of Europe's leading providers of Offsite Manufacturing solutions, we partner with contractors and developers to deliver high-performance modular MEP systems for mission-critical data centre projects. Our expertise in offsite manufacturing enables us to improve program certainty, reduce on-site activity, enhance quality and accelerate project delivery, and support the continued growth of digital infrastructure across the UK and Europe.
Operating from our advanced manufacturing facilities in Ireland, we specialise in the design, development, fabrication and delivery of innovative, sustainable and fully integrated offsite prefabricated solutions. Our engineered systems are manufactured in Ireland and deployed throughout the UK and Europe, supporting major commercial, industrial and mission-critical sectors.
As one of Europe's leading providers of Offsite Manufacturing solutions, we partner with contractors and developers to deliver high-performance modular MEP systems for mission-critical data centre projects. Our expertise in offsite manufacturing enables us to improve program certainty, reduce on-site activity, enhance quality and accelerate project delivery, and support the continued growth of digital infrastructure across the UK and Europe.
Role Overview:
The Subcontract Procurement Administrator will provide administrative and coordination support to the subcontract procurement process, from subcontractor onboarding and prequalification through to tender administration and pre-award activities. Working closely with the Head of Commercial Offsite, Quantity Surveyors (QS), project teams and internal departments, the role will ensure subcontractor information is accurate, compliant and up to date, tender enquiries are issued and tracked efficiently, and all procurement documentation is maintained in a clear and auditable manner. The successful candidate will play a key role in supporting effective subcontractor engagement, procurement planning and the timely delivery of offsite modular MEP solutions for mission-critical data centre projects.
Job Title | Subcontract Procurement Administrator
Location | Dundalk
Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary | Competitive Depending on Experience
Reporting to | Head of Commercial Offsite Modular
Location | Dundalk
Hours | Monday-Thursday 8am-5pm and Friday 8am-3pm
Salary | Competitive Depending on Experience
Reporting to | Head of Commercial Offsite Modular
What You'll be Doing
The role will be responsible for coordinating subcontractor onboarding, tender administration and pre-award activities, ensuring all subcontractor information and compliance documentation is accurate, complete and up to date. Key duties include issuing and reviewing prequalification documents, maintaining the approved subcontractor database, monitoring document expiry dates, identifying suitable subcontractors, and liaising with internal departments to secure onboarding approvals. The role will also support the tender process by preparing and issuing tender enquiries, maintaining procurement schedules and trackers, coordinating clarifications and meetings, monitoring tender submissions, preparing tender-return summaries, and ensuring all documentation is properly recorded and auditable. In addition, the role will assist Quantity Surveyors with obtaining revised quotations, compiling tender records, tracking approvals and awards, and maintaining accurate procurement records.
About
With over 20 years of experience within the Commercial Offsite Fabrication industry, Alternative Heat have established themselves as a market leader in this sector. Located centrally between Dublin and Belfast our 8.5 acre Head Office and fabrication facilities, which are fully equipped with overhead cranes and 8,000m² of workshop floor area, provide an ideal factory construction environment which is reflected in the high quality solutions we offer.We employ a strong team of design engineers, CAD technicians, contracts managers and skilled trades personnel who utilise their vast industry experience to assist in the design, fabrication and delivery of our bespoke MEP solutions, which we supply throughout the UK, Ireland and Europe.
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The Company
What We Do
Alternative Heat designs, manufactures and delivers turnkey offsite-prefabricated mechanical, electrical and plumbing (MEP) solutions for commercial and infrastructure projects. Its offering includes packaged plantrooms, plant skid modules, and MEP lateral and riser modules, supported by in-house design, fabrication, installation, commissioning and operation. The company also provides prefabricated renewable-energy solutions, including biomass and heat-pump systems, serving data centres, district heating, residential and healthcare projects across the UK, Ireland and mainland Europe.
