Studio Coordinator

Gensler is a leading architecture, design, and planning firm, with locations around the world. Our work reflects an enduring commitment to sustainability and the belief that design is one of the most powerful strategic tools for securing lasting competitive advantage.

Your Role

Gensler’s Houston office is seeking a Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required.

What You Will Do

• Type and file project correspondence and meeting notes for team members

• Maintain Principal's and Studio Leaders' calendar

• Generate, compose, proof, format, and issue business correspondence as appropriate

• Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.

• Organize project files and spreadsheets relating to correspondence with the clients and consultants

• Provide backup to other studio coordinators as needed

• Provide backup to the receptionist as needed

• Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler

• Organize and attend weekly studio leadership meeting

• Maintain professional credentials for the Principals in the studio

• Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages

• Coordinate dead filing as needed for the project files

• Manage the studio PTO calendar

• Work with studio staff members to help complete expense reports and timesheets on time

• Collect studio members’ timesheets for the Studio Directors approval

• Do research projects as needed

• Greet clients for meetings and assist clients over the phone when needed

• Organize monthly studio meetings

• Encourage studio morale by organizing occasional in-studio happy hours

• Update marketing reports every week

• Update staffing reports every week

• Assist with marketing efforts as required

• Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Your Qualifications

• Minimum 5 years experience in a professional administrative position

• Must be available for overtime on an as-needed basis

• A/E/C experience is a plus

• Must show ability to problem solve, both individually and as part of a project team

• Must type a minimum of 65 wpm

• High School degree with appropriate experience or Business School Certificate or College Diploma

• High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop

• Excellent verbal and communication skills

• Ability to prioritize business responsibilities

• Must be able to communicate clearly and articulately over the phone

• Must be a motivated self-starter

• Positive attitude, willingness to “go the extra mile”

• Ability to work independently with minimal guidance

This is not a hybrid or remote position. If you’re open to relocating to the Houston, Texas area, please apply! Non-local candidates are welcome. U.S. News & World Report’s 2023-2024 study ranks Houston in the top 10 places to live in Texas!!