Coordinates with Facility Administrator and Director of Nursing to ensure an adequate number of Nursing staff are always scheduled to meet the Residents’ needs as well as federal, state, and local regulations. Assists with time tracking and clerical support for the Nursing department.
Essential duties and responsibilities include, but are not limited to:
- Follow established staffing guidelines.
- Assures monthly and daily staffing records are completed on time.
- Secures coverage for vacancy shifts, open positions, vacations, and staff call-offs.
- Manages agency usage and tracks/verifies hours.
- Creates the clinical master schedule and uses discretion and independent judgment in maintaining the master schedule and modifying it based on the budgeted census.
- Identifies areas of improvement in the scheduling process; creates and maintains scheduling processes and procedures.
- Assists the HR/payroll coordinator with missing time entries, time off requests, and approval of all hours worked by nursing staff in the time keeping system.
- Provides HR/Payroll coordinator with employee changes such as; labor assignment, work classification, termination of employment, and personal data.
- Records employee attendance and issues disciplinary action in accordance with the attendance policy.
- Documents and tracks Nursing staff call-offs.
- Reports all hazardous conditions, damaged equipment, and supply issues to appropriate persons.
- Tracks applicable changes for PBJ (payroll-based journal) reporting.
- Maintains the comfort, privacy and dignity of Residents and interacts with them in a manner that displays warmth, respect and promotes a caring environment.
- Attend staff meetings and in-services as requested. Attends in-service and education programs and attends continuing education required for maintenance of professional certification or licensure.
- Maintains a high level of confidentiality in accordance with HIPAA guidelines at all times and protects confidential information by only providing information on a “need-to-know” basis.
- Perform other tasks as required.
EDUCATIONAL REQUIREMENTS: 1. High School graduate of GED to gain knowledge of basic patient care methods, procedures and training. 2. Completion of approved nurses’ aide training program with State certification or ability to sit for state certification exam.
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Skills Required
- High school diploma or GED
- Completion of approved nurse aide training program with state certification or ability to sit for state certification exam
- Maintain confidentiality in accordance with HIPAA guidelines
- Experience with staffing/scheduling, timekeeping, and tracking hours (including agency usage and PBJ reporting)
What We Do
Optalis Health and Rehabilitation delivers exceptional post-acute care across Ohio and Michigan. The company provides comprehensive services, including specialized rehabilitation programs, 24/7 skilled nursing, and personalized assisted living options, all designed to promote optimal recovery and independence. With a dedicated clinical team and patient-centered approach, they create seamless transitions from hospital to home while providing compassionate support at every stage of healing.
