Staff Assistant II, OURI

Position Details

The Office of Undergraduate Research and Inquiry at The University of Tampa has an opening for a Staff Assistant II.  This position will be responsible for providing assistance to the Director of the Office of Undergraduate Research and Inquiry (OURI).

RESPONSIBILITIES

1. Assist the Director to collaborate with faculty and administrators to increase the quality and number of opportunities for undergraduate research campus wide.

2. Provide administrative support to the Director of OURI. This includes financial management, travel and expense reimbursement, assisting faculty and students with grant processes, reviewing grant proposals for compliance with internal policy, compiling and reporting information about OURI programs, and website updating. Daily responsibilities include coordinating purchases and reimbursements for faculty and students on OURI/SURF grants.

3. Manage internal grants in Workday, including monitoring budgets, paying stipends/awards for students and faculty, reconciling grants against the university ledger, and ensuring compliance with federal rules, university policy, and grant guidelines.

4. Review and coordinate student travel requests across all four colleges, OURI, Honors, and International Programs through Workday.

5. Work with the Director of OURI to plan and execute events on campus: symposia, workshops, guest speakers, grant orientation sessions, etc.

6. Update and maintain a schedule of OURI events and workshops, coordinate with other offices as necessary, and promote these events via digital and physical marketing.

7. Hire and supervise student workers who serve as OURI student Ambassadors.

8. Coordinate with Office of Sponsored Programs on grant rules and updates, as well as processing expenses and stipends.

9. Other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

· Knowledge of office practices and procedures

· Knowledge of computing hardware and software resources, including web activity

· Interpersonal/human relations skills

· Verbal and written communication skills

· Program coordination skills

· Organizational/planning skills

· Accounting and bookkeeping skills

· Ability to compose and edit correspondence

· Ability to prepare reports and publications

· Ability to manage multiple tasks simultaneously

· Ability to operate various software programs i.e. Workday, Submittable, Qualtrics, Canvas, Canva and Microsoft Office, and modern office equipment

· Ability to maintain confidentiality

. College degree preferred

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.  Though the attachment box is labeled as “CV/Resume”, more than one attachment may be uploaded.

1. Cover letter

2. Resume

Pay Rate

$20.00 per hour

The University of Tampa offers great benefits to include:

• FREE Tuition
• Generous paid leave
• Wellness initiatives
• 100% Employer-Funded Health Reimbursement Account
• 100% Employer-Paid Short & Long Term Disability Insurance
• 100% Employer-Funded Employee Assistance Program
• Discounted On-Campus Dining Meal Plans
• FREE On-Campus Parking
• Access to Campus Amenities
• Fitness Center 
• Pet Insurance
• Flexible Spending Accounts
• And more!

Work Schedule:

Monday through Friday, 8:30 a.m. to 5:30 p.m.

Summer – Monday through Thursday, 8:00 a.m. to 5:30 p.m.

Occasional evenings and weekends may be required

Background Check Requirements:

Finalists may be required to submit to a criminal background check.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.