Staff Accountant

SUMMARY:

Under direct supervision of the Controller, the Staff Accountant is responsible for assisting in the day-to-day duties of the Finance Department. Duties include but are not limited to Accounts Payables, Accounts Receivables, Budgeting and Forecasting, Cash Management, Cost Accounting and Fixed Assets Accounting, Expense Management, Grants Management, Taxes, Internal Audits, and Payroll. The Staff Accountant uses Sage to perform the core duties identified below.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Maintains fixed assets schedules and posts depreciation.
• Prepares and inputs recurring journal entries at least monthly.
• Creates and posts adjusting journal entries, accruals, and cost allocations.
• Maintains grant financials; runs monthly grant reports; maintains contracts and grant agreements; monitors grant expenses and codes appropriately to funding sources.
• Prepares and processes monthly grant claims/invoices and collections.
• Monitors grant accounts receivables and temporary restricted net assets.
• Maintains state of audit readiness for billing and expense records; gathers data for financial audits and other grantor site visits. Supports Controller with all external audits.
• Reviews, codes, posts revenue and bank EFT transactions.
• Performs monthly end closing activities such as bank reconciliations, expense accounting, account reconciliation, cash monitoring, etc. and provides reports to Controller.
• Assist in financial recordkeeping, year-end closing of finance books including reconciliation of accounts.
• Analyzes asset and liability account balances; prepares adjusting entries as needed.
• Maintains accounting files in general including appropriate spreadsheets for cost center allocations.
• Reporting: quarterly FFR reports; Medi-Cal Reconciliation, Medicare Cost Report, OSHPD and UDS reporting as requested.
• Correlates payroll records to grants to ensure consistent budget tracking.
• Ensures compliance with internal policies, State, and Federal regulatory requirements and professional standards.
• Assists in the budget preparation and forecasting process.
• Coordinates with external auditors and provides needed information for the annual external audit.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends,
• Maintains customer confidence and protects operations by keeping financial information confidential.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications.

QUALIFICATIONS, SKILLS & ABILITIES:

• Bachelor’s degree in accounting, finance, or equivalent experience and training.
• One to two years of varied accounting experience, preferably in a healthcare setting, FQHC, or non-profit organization, required.
• Knowledge of and experience with nonprofit accounting principles, fund accounting methods, and GAAP.
• Proficiency in accounting software, Sage 100 preferred, and Microsoft Office Suite, with advanced Excel skills.
• Willingness to learn new skills in FQHC accounting and finance.
• Strong analytical, problem-solving, and decision-making skills.
• A genuine passion and deep appreciation for the mission of the Organization.
• Flexibility to work both remotely and onsite as needed, including the ability to attend impromptu meetings or handle urgent issues in person at any of Gracelight Community Health's locations.