Staff Accountant

Staff Accountant

Department/Care Stream: Accounting

LIA Reporting Structure

Timecard Approver: Accounting Manager

Primary: Accounting Manager

Secondary: VP of Finance

Status: Full-Time

FLSA: Non-Exempt

Location: Admin Center

Pay Range: $33.17-$43.12/hr

EEO-1: Professional
 

Organization Information

WellSpace's mission is "achieving regional health through high quality comprehensive care." We believe that everyone deserves to be seen, no matter who you are, where you come from, where you work or what place you call home. At WellSpace, we see you!  

We are driven to serve the whole person through comprehensive, integrated care, spanning medical, dental, behavioral health, and supportive services across the region. We do this by building a team of exceptional colleagues who are dedicated to our mission and becoming part of the communities we serve. 

As the region's largest Community Health System, WellSpace utilizes a Confluence Model to integrate an internal network of healthcare modalities, including Federally Qualified Health Centers (FQHC), Certified Community Behavioral Health Center (CCBHC), Drug Medi-Cal and Specialty Mental Health programs, California's second largest 988 Suicide and Crisis Lifeline Center, an independent Risk Bearing Organization (WellSpace Nexus), and more into a seamless confluence of care.

To ensure the highest quality of care, WellSpace is accredited by the Joint Commission for Ambulatory Care, Behavioral Health and as a CCBHC. Further, it is certified by the Joint Commission as a Primary Care Medical Home and a Behavioral Health Home. WellSpace's crisis programs are accredited by the American Association of Suicidology and the International Council for Helplines. 

Position Summary

The Staff Accountant supports financial operations with a focus on accounts receivable, grant billing, and general ledger activities. This role ensures timely reconciliations, accurate financial reporting, and compliance with and Generally Accepted Accounting Principles (GAAP) grant requirements. The position also supports audits, cost reporting, and process improvements while collaborating with internal teams to enhance accounting efficiency and accuracy.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required or equivalent professional work experience.
• Minimum of one (1) year of accounting experience required.
• Experience in nonprofit and/or grant accounting preferred.
• Knowledge of FQHC accounting and compliance requirements is highly preferred.
• Proficiency in accounting systems (e.g., Abila MIP, Sage Intacct or similar) and Microsoft office, particularly Excel.
• Strong analytical, problem-solving, and communication skills.
• Attention to detail and a commitment to accuracy and compliance.
• Ability to work collaboratively in a healthcare team environment.
• Excellent organizational and time management skills.

Essential Responsibilities

• Own and maintain the Accounts Receivable (AR) ledger, including monitoring outstanding balances and coordinating with payers and customers to support timely collection.
• Perform grant billing and support grant financial management by tracking expenditures, monitoring
• budgets, and ensuring compliance with grant agreements, terms, conditions, and applicable regulations.
• Prepare, post, and maintain monthly journal entries, including accruals, adjustments, and other standard entries, and perform general ledger account reconciliations to ensure accuracy and timely resolution of discrepancies.
• Support month-end and year-end close processes by preparing account analyses, financial reports, reconciliations, supporting schedules, and required adjustments.
• Assist in preparing cost reports, financial statements, audit schedules, and other regulatory or management reporting requirements.
• Support internal and external audits by preparing documentation, responding to auditor requests, and assisting with the resolution of audit findings.
• Administer and maintain the organization's purchasing system, including purchase order processing, system maintenance, and user support.
• Provide purchasing system training and guidance to staff while collaborating with Accounts Payable to ensure accurate procurement, receiving, invoicing, and payment processes.
• Promote compliance with organizational procurement policies, grant requirements, and applicablepurchasing regulations while supporting transparent and efficient procurement practices.
• Collaborate with department leaders and internal stakeholders to facilitate timely procurement of goods and services, resolve purchasing issues, and minimize operational disruptions.
• Maintain accurate, organized financial and purchasing records in accordance with GAAP, nonprofit accounting standards, internal policies, and regulatory requirements.
• Collaborate with cross-functional teams to improve accounting, grant management, purchasing, and financial reporting processes through workflow enhancements and system improvements.
• Stay current on GAAP, nonprofit accounting standards, and applicable regulatory requirements, ensuring their appropriate application in daily responsibilities.
• Cross-train with accounting team members to provide departmental coverage and support business continuity.
• Perform ad hoc financial analyses, special projects, and other duties as assigned by the Accounting Manager.

Benefits

Successful candidate will receive regionally competitive salary, above average health benefits at reduced costs, company paid life insurance & long-term disability insurance, additional voluntary retirement plan with company match and no vesting schedule requirement.

• Paid bereavement and jury duty leave
• 11 paid holidays per year
• Paid time off
• Paid sick leave
• Flexible Spending Program
• Company paid malpractice insurance for all providers
• Professional development hours offered annually

Physical Demands and Work Environment

The work environment is characteristic of a medical clinic environment.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to handle, or reach. The employee is also required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The employee must also possess hearing and speech to communicate in person and over the phone.  The noise level in the work environment is usually quiet.

The employee may be in contact with individuals and families in crisis who may be ill, using substances and/or not attentive to personal health and safety for themselves or their homes. The employee may experience a number of unpleasant sensory demands associated with the client’s use of alcohol and drugs, and the lack of personal care.  The employee may also be exposed to bodily fluids (blood, urine) and hazardous chemicals.

WellSpace Health is committed to the principals of equal employment.  We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of WellSpace Health to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, religious creed, color, national origin, ancestry, physical disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, sexual orientation, military or veteran status, or any other status protected by federal, state or local laws.  WellSpace Health is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.