Staff Accountant

ABOUT CRADLES TO CRAYONS: 

Cradles to Crayons (C2C), founded in 2002, provides children living in homeless or low-income situations, with the essential items they need to thrive—at home, at school, and at play. We supply clothing, shoes, diapers, school supplies, and more, free of charge. Our vision is that one day all children will have the essentials they need to thrive. 

Two in 5 kids in the United States are currently facing Clothing Insecurity, going without basic essentials like pants, shoes, diapers, and school supplies during their critical development years. Three of the top 10 reasons kids miss school are rooted in Clothing Insecurity—just one example of the significant short- and long-term social and economic costs when these needs go unmet. Cradles to Crayons keeps Clothing Insecurity at the core of our mission and is the only large-scale nonprofit organization to focus on this resource gap. Since its founding, Cradles to Crayons has distributed more than four million customized packages of essentials to children in Massachusetts, Greater Philadelphia, Chicagoland, and nationally. 

Cradles to Crayons takes a two-pronged approach to mitigating Clothing Insecurity: 

1. In-person Engagement—through tens of thousands of children and adults volunteering at our Giving Factory warehouses to sort and package high volumes of new and like-new donations from our communities for our Service Partners to distribute to the children they serve.   
2. Advocacy and Awareness—Cradles to Crayons is uniquely positioned to raise Clothing Insecurity as a national issue through awareness campaigns, data/evaluation, and legislative outreach.  

Cradles to Crayons’ strong financial health and ongoing effectiveness and reliability have helped it earn a Four-Star Rating from Charity Navigator every year since 2009. C2C has a budget of $19M for FY27 and a total staff of approximately 100. 

POSITION OVERVIEW:

This position has a flexible base location within any of our three Giving Factory markets – Greater Boston, Chicagoland or Philadelphia. This role is primarily remote and will occasionally be asked to work in person in one of our Giving Factories. All Cradles to Crayons staff participate in monthly in-person volunteer shifts to stay closely connected to our mission.   

Reporting to the Senior Accounting Manager, the Staff Accountant supports the Finance team by ensuring the efficient and accurate execution of Cradles to Crayons’ daily accounting operations.  This role is responsible for supporting key accounting functions, including overseeing accounts payable and accounts receivable processing, monitoring the accounts payable email inbox. posting cash receipts and deposits, posting monthly & year-end journal entries, posting credit card entries, performing bank reconciliations, assisting with the annual budget process, and supporting audit activities. The Staff Accountant also helps maintain the integrity of financial records, ensures compliance with established accounting policies and procedures, and contributes to continuous process improvements within the Finance function. 

MAJOR RESPONSIBILITIES:

• Model and lead a positive “One Cradles” culture, underpinned by Cradles’ Cultural Values and related behaviors.  

• Manage the accounts payable process, including reviewing and processing invoices, payment requests, and vendor payments, while ensuring required approvals, complete documentation and compliance with organizational policies and recordkeeping requirements. 

• Process and record revenue transactions, deposits, EFTs, credit card receipts and related transactions in Intacct; reconcile revenue between Intacct and Salesforce, including mail logs and Click & Pledge transactions.  

• Support grant and restricted fund accounting by accurately tracking revenue and expenses in accordance with donor restrictions  

• Research and resolve invoice discrepancies and respond to vendors inquiries. 

• Maintain accurate accounting records and ensure supporting documentation is uploaded and retained in compliance with organizational, federal, and state recordkeeping requirements. 

• Record corporate credit card transactions, verify approvals and supporting documentation, and prepare monthly report of all invoices paid using the One Cradles credit card.  

• Support month-end and year-end close activities, including bank reconciliations, journal entries, annual 1099/1096 filings, and audit preparation. 

• Assist the Senior Accounting Manager with training staff on Finance policies and procedures and support onboarding for Development Department employees. 

• Manage and respond to Finance support tickets through Salesforce. 

• Provide administrative and operational support to the Senior Director of Finance & Accounting and the Chief Financial Officer, as needed. 

• Perform other duties as assigned. 

Required Experience/Knowledge/Skills/Abilities:

• Passion for Cradles to Crayons’ mission 

• Bachelor’s degree in Accounting  

• Minimum of two years of experience in accounting required; project management experience preferred 

• Must be adaptable, collaborative, reliable, and possess strong written and verbal communication, interpersonal, and problem-solving skills 

• Exemplary organizational and project management skills, attention to detail, and ability to independently manage multiple projects simultaneously 

• Experience with accounting systems, database management, Word and Excel required 

COMPENSATION AND BENEFITS:  

The estimated starting base salary for this position is $55,000 -$60,000 based on geographic labor market.  

Cradles to Crayons is committed to pay equity and uses geographic benchmarks to ensure fair compensation. The compensation offered to the successful candidate may vary from the posted range based on work experience, education, and/or skill level, among other things.  

This is a benefits-eligible position. Cradles to Crayons offers a generous benefits package, which includes, but is not limited to: 

• Health benefits including medical, dental, vision and a Health Reimbursement Arrangement 

• A monthly cell phone and internet usage stipend 

• Employer-sponsored short- and long-term disability and basic life insurance  

• Retirement plan matching 

• Annual professional development stipend 

DIVERSITY IS OUR STRENGTH:

Diversity and Inclusiveness are core values at Cradles to Crayons, and we continuously strive to be a team where everyone feels welcome and supported. It is the policy of Cradles to Crayons to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, gender identity, genetic information and/or any other protected characteristic under applicable law. Individuals from underrepresented groups are especially encouraged to apply. 

Working Conditions:

This is a work from home remote virtual environment with in-person co-working at least 1x per month in one of our Giving Factories. There are no hazardous or significantly unpleasant conditions. 

Accommodation:

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made by Cradles to Crayons which may pose serious health or safety risks to the employee or others, or which impose undue hardships on the organization.  

To Apply: 

Please send a resume with relevant experience to https://www.cradlestocrayons.org/what-we-do/careers/