STAFF ACCOUNTANT/PAYROLL SPECIALIST

Position Summary

The Staff Accountant supports the Company's accounting, payroll, and financial reporting functions through the preparation of journal entries, reconciliations, financial reports, payroll processing, and project accounting activities.  Strong knowledge of multi-state payroll processing, payroll tax regulations, and wage and hour laws required. Ability to research, interpret, and apply payroll regulations while serving as an internal payroll compliance resource to HR, Finance, and Operations. This position assists with month-end close, compliance requirements, and financial analysis while helping ensure the accuracy and integrity of financial information.

Essential Duties and Responsibilities

Prepare journal entries, account reconciliations, and supporting schedules.

Assist with monthly, quarterly, and annual financial close activities.

Maintain general ledger accounts and resolve accounting discrepancies.

Prepare and analyze financial reports and supporting documentation.

Support project accounting, work-in-progress reporting, and cost tracking activities.

Assist with budgeting, forecasting, and financial analysis.

Process and audit weekly and semi-monthly payrolls.

Research, interpret, and apply federal, state, and local payroll regulations; provide guidance regarding payroll compliance, wage and hour requirements, payroll tax matters, and related employment laws.

Reconcile payroll-related accounts and support payroll tax, certified payroll, and year-end reporting requirements.

Collaborate with Human Resources to maintain accurate employee, benefit, deduction, and tax information within payroll systems.

Partner with Human Resources to evaluate and implement payroll-related regulatory changes, system enhancements, policy updates, and process improvements.

Assist with internal and external audits and compliance requirements.

Identify opportunities to improve accounting, payroll, and financial processes.

Perform other duties and special projects as assigned.

Bachelor's degree in Accounting, Finance, or equivalent work experience.

Working knowledge of multi-state payroll, payroll tax regulations, and federal and state wage and hour laws.

Two (2) or more years of accounting, payroll, or related financial experience.

Experience with general ledger accounting, account reconciliations, financial reporting, and payroll processing.

Knowledge of payroll tax reporting, quarterly and annual payroll filings, garnishments, child support orders, benefit deductions, and payroll reconciliations.

Experience with certified payroll, prevailing wage, construction, manufacturing, or multi-state employers preferred.

Proficiency with Microsoft Excel and accounting/payroll systems.

Strong analytical, organizational, problem-solving, and communication skills with the ability to manage multiple priorities and maintain confidentiality.

Knowledge, Skills, and Abilities

Knowledge of accounting principles, financial reporting, payroll administration, and payroll tax requirements.

Knowledge of Payroll regulations, 

Strong analytical, organizational, and problem-solving skills.

Proficiency in Microsoft Office applications, including Excel.

Ability to manage multiple priorities, maintain confidentiality, and meet deadlines.

Strong verbal and written communication skills.

Ability to work independently and collaboratively in a fast-paced environment.

ADA Requirements

This position is primarily performed in an office environment. The employee must be able to operate standard office equipment, work at a computer for extended periods, communicate effectively, and occasionally move between office, shop, and project locations. Occasional lifting of up to 20 pounds may be required.

The employee must be able to analyze information, exercise sound judgment, maintain attention to detail, manage multiple priorities, communicate effectively, meet deadlines, and maintain confidentiality while working independently and collaboratively in a fast-paced environment.