Sr Travel & Expense Representative

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

About Thermo Fisher Scientific:

Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with revenues of $20 billion. Each one of our 65,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.

When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe. Your work will have real-world impact, and you’ll be supported in achieving your career goals.

Job Title: Sr Travel & Expense Representative

Reports to: Accounts Payable Team Lead, (Travel & Expense) (P2P)

Group / Division: Global Business Services

Career Band: 3

Position Location: Budapest

Number of Direct Reports: approx. none

Position Summary:

This position is responsible for the audit of employee expense claims and query management for EMEA countries and processing the journal entries into the different ERP systems.

Role will require frequent communication with corporate personnel.

This role will support the Team Lead with reporting and staff training.

Key Responsibilities:

• Leverage analytical tools to identify, research, and correct/update data discrepancies, duplicates, and stale dated records. Assist in duplicate identification and data cleansing of expense claim audit loads as part of integration activities.
• Participate in cross functional meetings to discuss and improve company processes
• Builds and provide reports in a timely manner to the line manager from ERP systems
• Strongly assist in the development of forms, procedures and work instructions. Identify data quality or process improvement opportunities.
• Establish rapport with internal customers and other teams, build effective relationships, and share wins and successes
• Ensures quality in customer service levels are maintained both internally and externally.
• Audit of Expense reports to investigate potential company policy violations according to T&E policy
• Validating GL codes and cost centers and processing of expense reports in ERP system
• Mentoring and training new members of the team
• Other tasks as assigned

Skills Required:

• Experience with Concur, SAP, COUPA, Service Now
• Ability to meet deadlines.
• Excel knowledge
• Strong focus on issue resolution and open-minded attitude for process improvements
• Must be detail oriented as well as exhibit strong organizational skills.
• Strong interpersonal, written and verbal communication skills.
• Professional and customer focused with attention to detail.
• Experience in high volume, multi entity, multi currency processing function
• Understanding and appreciation of audit, SOX requirements & VAT rules
• Good understanding of EMEA VAT requirements

Education & Experience:

• University or College degree
• Strong prior experience in Shared Services or Global Business Services preferred in an Accounts Payable function (3+ years of relevant working experience)
• Need to be able to process large volumes of information efficiently.
• Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement.
• Fluency in English
• Additional language is an advantage

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.