Sr Payroll Administrator

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives – ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day.

The Sr. Payroll Administrator will be responsible for processing weekly and bi-weekly, payrolls for approximately 1000 employees, both hourly and salaried. This role involves managing payroll through UKG software, reconciling benefit payments, and ensuring compliance with multi-state regulations across multiple states.

This position will work closely as part of the HR Team to ensure compliance with all relevant laws and regulations. Attention to detail and ability work efficiently in a fast paced, busy and changing environment will be critical to the success of payroll operations. This position will also be responsible for maintaining accurate records and responding to employee and manager inquiries regarding their pay.

Processes payroll, including:

• Administer and process multiple payrolls (weekly and bi-weekly) for a workforce of about 1000 employees using UKG software.• Reviews and/or audits payroll input and output to ensure accurate and timely processing of payroll transactions including timecard balancing, pay changes, incentives, commissions, benefits, garnishments, taxes, and other imputed transactions.• Reviews and processes employee self-service change requests to direct deposit and tax withholdings• Prepares, audits, archives payroll processing reports and supporting documentation of payroll transactions.• Reconcile benefit payments and ensure accurate deductions and contributions for various employee benefits.• Identify and implement process improvements to streamline payroll operations and enhance efficiency.• Ensure compliance with federal, state, and local payroll regulations across 33 states. Stay updated on changes in payroll laws and regulations.• Maintain accurate and confidential payroll records. Verify employee information and process changes in a timely manner.• Generate and analyze payroll reports for management and finance teams. Address any discrepancies or issues that arise.• Work closely with HR, Finance, Managed Service Team and other departments to ensure alignment and accuracy in payroll processing.• Maintains current knowledge related to payroll practices and compliance, HRIS/payroll systems management, and any other relevant information.

Required Experience: 

• 5 -7 years progressive experience within the payroll function• Proven experience as a Payroll Administrator or similar role, with expertise in managing multi-state payroll and benefit reconciliation.• Proficiency in SuccessFactors/UKG software or similar payroll systems. Familiarity with payroll processing software and tools is essential.

• Strong understanding of payroll regulations and compliance across multiple states.• Possess core understanding of pre and post tax payroll related transactions• The ability to keep abreast of all laws and regulations affecting processing of pay, deductions, and taxation

Required Education/Training: 

• Associate’s degree in Accounting, Finance, Human Resources, or related field preferred. Relevant certifications (e.g., Certified Payroll Professional) are a plus.

Required Skills and Abilities: 

• Proficiency in Microsoft Excel (pivot tables, v-lookup, excel functions, and formulas). • Prior experience developing and generating reports & analytics. • Strong attention to detail• Strong problem solving and analytical skills.• Ability to work with highly confidential information.• Communication and organization skills.

Working Conditions:

Describe any noteworthy conditions such as: long hours, shift work, travel, lighting, noise, dust, hazards, exposure to allergens, fumes, solvents, enclosed spaces, etc.

Work is performed primarily in an office setting with extensive time spent at a computer workstation. Works in an environment with frequent interruptions.

Salary Range Information

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits

We know Michaels’ promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more. We believe in education – and in taking care of our own – so as an added incentive your children will be able to apply for the Michaels Employee Scholarship Program.

• Help make the world a better place in a team-oriented environment.• Grow with our organization through various professional development opportunities.• Collaborate and thrive in a company culture where all are welcome

Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day. To learn more about the total rewards we offer please visit our website.

Come join our team. You’re going to love it here!