Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
Key Responsibilities
Executive Support
- Manage complex executive calendars, scheduling, and meeting logistics
- Prepare meeting agendas, presentations, reports, and supporting materials
- Monitor and prioritize communications, ensuring timely follow-up on action items and commitments
- Support executive time management by coordinating priorities and identifying scheduling conflicts
Leadership Team Coordination
- Coordinate leadership team meetings, off-site meetings, workshops, and strategic planning sessions, including travel for meetings
- Develop meeting materials, capture action items, and track completion of key deliverables
- Facilitate communication and coordination between leadership team members and cross-functional partners
- Support onboarding activities for leadership team members as required
Operational & Project Support
- Coordinate organizational initiatives and special projects on behalf of the Senior Director
- Assist with purchase requisitions and invoice processing
- Support team recognition programs, employee engagement activities, and organizational communications
- Maintain organizational documents, distribution lists, and internal collaboration sites
- Assist with planning and execution of internal and external meetings, conferences, and team events, including travel to events
Communication & Stakeholder Management
- Serve as a primary point of contact for internal and external stakeholders
- Build effective working relationships across Sales, Service, Marketing, Finance, HR, Operations, and AOS teams
- Draft and distribute communications on behalf of leadership
- Handle sensitive and confidential information with discretion and professionalism
Qualifications & Requirements
- Proven experience as an executive assistance, preferably supporting leaders
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to manage multiple priorities in a fast-paced environment
- Demonstrated professionalism, discretion, and confidentiality
- Experience coordinating large-scale meetings, events, and leadership forums.
- Familiarity with project management and collaboration tools.
- Executive presence and professionalism
- Organization and attention to detail
- Proactive problem-solving
- Relationship building and collaboration
- Adaptability and resilience
- Accountability and follow-through
- Customer service orientation
Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
To find out more about Siemens Healthineers businesses, please visit our company page here.
The base pay range for this position is:
$65,590 - $90,189Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.
Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
EEO is the Law: Applicants and employees are protected under Federal law from discrimination. To learn more, click here.
Reasonable Accommodations: Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you’re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at [email protected]. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
California Privacy Notice: California residents have the right to receive additional notices about their personal information. To learn more, click here.
Export Control: “A successful candidate must be able to work with controlled technology in accordance with US export control law.” “It is Siemens Healthineers’ policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.”
Data Privacy: We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.
Beware of Job Scams: Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.
To all recruitment agencies: Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.
Skills Required
- Proven experience as an executive assistant, preferably supporting leaders
- Exceptional organizational and time management skills
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Ability to manage multiple priorities in a fast-paced environment
- Demonstrated professionalism, discretion, and confidentiality
- Experience coordinating large-scale meetings, events, and leadership forums
- Familiarity with project management and collaboration tools
Varian Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Varian and has not been reviewed or approved by Varian.
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Healthcare Strength — Health coverage is described as comprehensive with multiple U.S. medical plan options, virtual care, and targeted support programs for complex needs. Feedback suggests this breadth contributes meaningfully to overall benefits satisfaction.
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Retirement Support — A 401(k) savings plan with company contributions and a defined vesting schedule is part of the package. Investment guidance and a brokerage window reinforce long‑term financial planning support.
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Flexible Benefits — A global framework with Varian‑specific country overviews and site‑dependent perks indicates adaptable offerings by location. U.S. materials highlight choice among HRA/HSA designs and regional HMOs where available.
Varian Insights
What We Do
At Varian, a Siemens Healthineers company, we envision a world without fear of cancer. For more than 70 years, we have developed, built and delivered innovative cancer care technologies and solutions for our clinical partners around the globe to help them treat millions of patients each year. With an Intelligent Cancer Care approach, we are harnessing advanced technologies like artificial intelligence, machine learning and data analytics to enhance cancer treatment and expand access to care. Our 10,000 employees across 70 locations keep the patient and our clinical partners at the center of our thinking as we power new victories in cancer care. Because, for cancer patients everywhere, their fight is our fight.
