Sr. Business Coordinator (Temporary, 3+ months)

WHO WE ARE

We’re Talking Rain, and we’re so much more than water. We build flavorful brands, like Sparkling Ice, Sparkling Ice +Caffeine, Sparkling Ice +Energy, Talking Rain Waters, and AQA pH waters. We're creating connections with every sip!

When it comes to success, we know we’re only as strong as our team. That's why we're an equal-opportunity employer. We value diversity and practice inclusivity, hiring great people who enhance our company.

Our Rain Makers are our most important asset. That’s why we invest in them with ⁠benefits and development opportunities that reflect just how much we value them. 

Creating connections is the name of the game for our Business Management team. They support our Rain Makers by keeping us on our progressive and sustainable path to success. This team drives execution for the Enterprise alignment to ensure the rhythm of the business stays on pace to support our long-term strategy.

In this temporary role, you will be part of a fast-paced business support team that helps department leads stay organized and aligned with overall business objectives. The primary support for the temporary position will be with Commercial Operations.

Reports to: Business Management Manager

Direct Reports: N/A

Location: Onsite at our Preston, WA office 5+ days a week

*Life happens and we know it. In-office days and hours are dependent on department and business needs, so as long as you’re honest about your needs, we will do what we can to support when things pop up.

Base Salary: $60,000 - $83,000 (depending on experience)

Note: New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Duration: Twelve Weeks with possible extension opportunity.

• Executive Support :

  • Meeting Management: Oversee executive calendars, schedule meetings, support by building presentations, sending agendas and recaps/action items.

  • Annual Calendar: Using the annual operating calendar, support departments to stay on track for annual operating plan work, Monthly Strategy Meetings, departmental monthly meetings, department and company events, weekly recaps

  • Coordination of Key Meetings: Managing lunches and any onsite/offsite day-of details as needed; Printed materials, room setup, booking of location, meeting invites.

• Enterprise Connectivity: Using our Values – Accountability, Inclusivity, & Curiosity, to lead AOP & LTS, RMs initiatives,100-day plan; KPIs.

• Department-specific support:

  • Help coordinate between Sales & Marketing, Meetings, events, calendar management

  • Route and code invoices.

  • DocuSign Management.

  • Customer Gifts – Assisting with the ordering of gifts, packaging and distribution

  • Support product portfolio addition activities, such as coordinating with third-party content creation partners, shipping and tracking sample requests, and other miscellaneous packages.

  • Recreation/Clean-up of materials and PowerPoint Presentations.

  • Events: Assisting with the planning and coordination of corporate events, conferences, and department functions. This includes securing venues, arranging catering, managing invitations, and overseeing logistics planning.

  • Managing travel arrangements, including booking flights, accommodations, ground transportation, and creating detailed itineraries. This may involve coordinating with travel agencies or online booking.

• Office Management:

  • Assist with scheduling Corporate Communication meetings, coordinating communications calendar, taking notes, and approving emails

  • Ensure office organization/cleanliness, additional equipment, office supplies, etc.

  • TR Mail Pick up & Process

  • Updating TV Rotators and communications

• Ad Hoc Support: Providing additional support and assistance to the executive as needed, which may include personal errands, ad hoc research projects, or other tasks to help streamline workflow and maximize productivity.

• Ensure food safety, quality, and SQF practices are followed promptly, notifying the immediate manager of any food safety and/or quality issues.

• Complete other responsibilities as assigned.

• Minimum of 5-7 years of professional experience, ideally Business Administration or Executive Support.

• High attention to detail, critical for data management and entry.

• Proficiency with the Microsoft Office suite, mainly in PowerPoint, Excel, and Monday.com.

• Calendar Management.

• Event Planning and execution experience.

• Executive Maturity & problem-solving.

• Can lift up to 30 lbs. and ship/pack.

Rain Makers are people who are accountable, curious, and inclusive.
We hold ourselves accountable and recognize room for growth while openly accepting feedback. We embrace change to deliver progressive results.
Rain Makers don’t wait for answers – we go find them. Curiosity is part of what makes us so successful. Sometimes we push back, productively challenging the status quo.
We promote inclusivity. Valuing communication and respect, ensuring everyone has a seat at the table. We are an approachable bunch, building and fostering relationships with people of all backgrounds.
WHAT WE OFFER
Nothing makes a great job even better than throwing in a few perks, and we want to equip our Rain Makers with everything they need to maintain their health and well-being. That means things like...

• Three Weeks of Vacation. And that’s just to start! Spend some time with us, and you’ll accrue an additional week every few years, depending on your exempt status!

• Six Weeks of Paid Parental Leave. Parents get to spend time at home bonding with their new addition (whether it arrives by birth, fostering, or adoption). For birth mothers, additional time is provided for medical leave. Depending on the state in which you reside, additional time may also be available for parents who do not require medical leave.

• Flexibility Stipend. For eligible Rain Makers, spend this extra monthly stipend as you wish, but know it’s intended to contribute to things like your phone, internet or other business uses while working remotely or needs outside of normal working hours.

• Relocation: Relocation Available (when available)

• Onsite and Hybrid Employees: Get paid to carpool! Drive to work with another Rain Maker every week at least 2X a week and receive $0.25 per mile.

• 401k with Immediate Vesting. With matched contributions and investment customization, we'll help build a plan to reach your goals.

• Fitness Reimbursements. We're all about going the extra mile, so we provide reimbursements for community events and competitions like fun runs, triathlons, and cycling tours.

  • Employees may also enjoy access to our on-site gym in Preston complete with a personal trainer 2 days per week.

• Medical/Dental/Vision. Not only do we offer it, but our plans are excellent and flexible to your needs. And one is even free for our Rain Makers!

• Vehicle Program –

  • Field Sales Specialist – Mileage is reimbursed at the IRS rate

  • Field Sales Managers and Market Managers – Company car included!

  • Regional Sales Managers and Sales Directors – We use the leader in vehicle reimbursement solutions, Motus. This program provides a monthly fixed and variable rate that adheres to IRS guidelines for the business use of personal vehicles.

  • HQ Directors/VPs – Vehicle Stipend – This role qualifies for a vehicle stipend equaling $650/$800 monthly.

Please note, eligibility for our full benefits package is based on an average of 30+ hours per week in regular (not temporary) positions.

Want to get to know us better? Click to learn about us and our careers. You can also follow us on LinkedIn, Glassdoor, Instagram, and Facebook.