The Role
Manage office administration, facilities, maintenance, workplace services, vendors, procurement, petty cash, utilities, records, and support staff. Coordinate building management, inspections, corrective actions, office events, employee requests, and office setup or relocation initiatives. Ensure service quality, timely issue resolution, cost control, compliance renewals, and continuous administrative process improvement.
Summary Generated by Built In
Job Title: Sr. Admin Executive
No of Position: 1
Experience: 4+ years
Qualification: Bachelor’s degree in Design or Computer Science or related field
Work Location: Ahmedabad (Inventyv Software Services Pvt. Ltd.)
Role & Responsibilities:
- Manage day-to-day office administration, facilities, maintenance, cleanliness, and workplace services.
- Supervise and coordinate security, office support staff, and other facility services.
- Manage vendors and service providers, including quotations, negotiations, service quality, and timely completion of work.
- Coordinate with building management/landlord for maintenance, utilities, parking, security, and other facility-related matters.
- Conduct regular office inspections, address issues, and ensure timely corrective actions.
- Monitor utilities, office assets, AMCs, licenses, certificates, and administrative records and ensure timely renewals.
- Manage office purchases, petty cash, stationery, groceries, maintenance supplies, and other administrative expenses while supporting cost control.
- Support new office setup, relocation, renovation, expansion, and workplace improvement initiatives.
- Manage and support all office events, celebrations, employee activities, and other administrative arrangements.
- Handle employee and management administrative requests and coordinate with internal teams and external agencies.
- Identify opportunities for process improvement, cost optimization, and efficient administration.
Skill Requirement:
- Strong experience in office administration, facilities management, workplace management, or a similar role.
- Strong experience in vendor management, coordination, office maintenance, and administrative operations.
- Strong quality orientation, attention to detail, and the ability to ensure work and services meet expected standards.
- Good negotiation, communication, coordination, and problem-solving skills.
- Ability to manage multiple vendors, support staff, administrative activities and external agencies simultaneously.
- Good understanding of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation.
- Ability to take ownership of office-related issues and ensure timely resolution.
- Good MS Office/Google Workspace skills and ability to maintain administrative records and reports.
- Proactive, organized, responsible, and service-oriented approach.
Skills Required
- 4+ years of experience
- Bachelor's degree in Design, Computer Science, or a related field
- Experience in office administration, facilities management, workplace management, or a similar role
- Experience in vendor management, coordination, office maintenance, and administrative operations
- Negotiation, communication, coordination, and problem-solving skills
- Knowledge of office procurement, petty cash, AMC/service contracts, utilities, and administrative documentation
- MS Office and Google Workspace skills
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The Company
What We Do
Inventyv Software Services is a software-development company that builds advanced web and mobile applications and enterprise solutions. Its services include application development, software architecture, quality management, data-center design and operations, cloud and DevOps, and cybersecurity. The company also offers MyTAXPrepOffice, a web-based professional tax product for U.S. CPAs and tax preparers, and supports health and well-being app projects that meet its technology, quality and security standards.
