Sponsored Account Analyst

Job Description

The Office of Sponsored Accounting and Cost Analysis (OSACA) aids faculty and staff in managing the financial post award aspects of external research funding, in addition to overseeing the sponsored rate development process for the university. The Sponsored Account Analyst position is responsible for managing the financial administration of grants and contracts from award setup through award closeout and ensures compliance with all Federal, State, University and sponsor policies, procedures, and guidelines.  This position works closely with the Office of Sponsored Programs, as well as other financial and administrative units across campus and throughout the University.  It provides efficient and effective research administration services to the Stevens Institute of Technology community.

Essential Job Duties:

• Approve all sponsored transactions in accordance with the award terms/conditions, uniform guidance, and institutional policy. Transactions include, but are not limited to, P-card purchases, procurements, payroll, assistantships, sub-awards, travel, etc. Approval includes verification of available budget, correct object codes and allowability on sponsored funding.
• Prepare and submit invoices. Monitor and track outstanding payments.
• Prepare and submit interim and final financial reports for sponsors, including cost share reports. Preparation of sponsor financial reports includes analysis of budgets, expenditures, encumbrances, and receivables. 
• Process journal entry transactions such as cost transfers, transfer of funds, and write offs.
• Verify accuracy of award setup, modifications, and budget information in, including funding source, rates, and billing information requirements. 
• Complete analysis to resolve accounting issues including project over runs and accelerated spending.
• Track, manage, and validate cost share commitments are being met.
• Prepare awards for closeout in accordance with the sponsor terms and conditions.
• Manage outstanding AR and complete cash application for sponsored receivables.
• Provide training and guidance on compliance related matters to the research community.
• Provide support for various audit activities involving sponsored awards.
• Work on special projects as requested by Director and perform other related duties as assigned.

Other Job Duties:

Promote the University’s commitment to customer service by:

• Build effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
• Ensuring optimum service to all internal and external partners in response to all requests for service and information.
• Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.
• Utilize Artificial Intelligence (AI) tools to create efficiencies in job responsibilities

Required Qualifications:

• 1 to 3 years of experience in post-award research administration and/or grant accounting with a master’s degree in business, research administration or related field; or
• 3 to 5 years of experience in post-award research administration and/or grant accounting with a bachelor’s degree in business, research administration, or related field.
• Excellent qualitative and quantitative skills.
• Experience in a college or university, or other not-for-profit institution performing similar job functions.
• Ability to interact professionally with all levels of university personnel, as well as the research administration, and funding agency community.
• Excellent interpersonal, verbal and written communication skills
• Proficiency in word and excel (i.e. pivot tables, v-lookups, etc.)
• Knowledge of accounting standards (GAAP, GASB, CASB) and internal control procedures
• Dedicated, high-integrity professional and team player.

Preferred Qualifications:

• Experience with sponsored award invoicing, billing, payment application, and account reconciliation using federal, state, or other sponsor electronic billing and payment portals.

Additional Considerations:

Must be U.S. citizen

Department

Sponsored Accounting

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $71,000.00 - $97,066.67. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:

Benefits Guidebook

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.