Specialist, Transactions

Who We Are

Invitation Homes is a fast-paced evolving publicly traded REIT that is pioneering a new industry with over 80,000 single family rental homes and a market capitalization of over $25 billion. We are a team of more than 1,400 associates who come from all walks of life. We call different communities “home,” but our shared values bind us together. Invitation Homes is a place where possibility lives.

The Transaction Specialist will support property acquisition and disposition activity. If you have experience in transaction management or title/escrow in a multi-state, high-paced environment, and you are looking to join a growing team within an innovative and collaborative environment, then we want to meet you! This position is based in Dallas, Texas, supports the Investment Management Group teams located in multiple markets and will report to the Vice President, Investments.

What You’ll Do

• Coordinate with Treasury to request earnest money deposits and closing funds for acquisitions of single-family homes.

• Track refunds of earnest money deposits for cancelled acquisitions.

• Review and approve due diligence materials, disclosures, including property photos, HOA documents for any rental restrictions, leases, preliminary title reports, and deeds for acquisitions of single-family homes.

• Communicate directly with agents, title, and escrow companies from contract to close.

• Communicate with IH rehab teams to ensure inspections are scheduled and budgets are received in a timely matter.

• Upload transaction and closing documents (e.g. deeds, HOA documents, title policies) for newly acquired properties to SalesForce.

• Track acquisition pipeline properties through to close and ensure closing dates are accurate in SalesForce.

• Execute contact addendums (e.g. extending close date, reduction of purchase price, credit in lieu of repairs) and upload to SalesForce.

• Review settlement statements to confirm accuracy of terms and execute closing documents (e.g. escrow instructions, deeds).

• Collaborate with Accounting, Property Operations, HOA and Technology business units to onboard acquired single-family homes.

• Assist with management of data rooms for bulk transactions, including uploading property photos, rent rolls, leases and related transaction materials.

• Ensures purchase contracts accurately reflect terms approved by Director/Vice President, Investments.

• Coordinates execution of purchase contracts in compliance with the grant of authority policies of Invitation Homes.

• Upload purchase contracts into the system of record and ensures accuracy of contract details in the system of record.

• Assign listings to third-party brokerages and coordinate repairs, if any, while the property is vacant.

• Coordinate with third-party brokerages to ensure homes are maintained and clean during the listing period.

• Track Days on Market and coordinate list price reductions with the Director/Vice President, Investments.

• Review MLS listings to confirm marketing details and disclosures comply with Invitation Homes listing guidelines.

• Track dispositions closings from contract to close to ensure closing dates are accurate in SalesForce.

• Pursuant to approval from Director/Vice President, Investments, execute listing agreements and contract addendums (e.g. extending close date, reduction of purchase price, credit in lieu of repairs) and upload to SalesForce.

• Upload purchase contracts in SalesForce and ensure accuracy of contract details in SalesForce.

• Communicate directly with agents, title, and escrow companies from listing to close as directed by Director/Vice President, Investments

• Review settlement statements to confirm accuracy of terms and execute closing documents (e.g. escrow instructions, deeds).

• Liaison between Listing Agents and Director/Vice President, Investments for buyer concessions

• Assist with management of data rooms for bulk sales including uploading property photos, rent rolls, leases and related transaction materials.

Who We’re Looking For

• High school diploma or equivalent is required for this position

• Real estate license a plus

• Notary a plus

• Proficient with MS Word, Excel and Outlook

• Experience using transaction software (i.e. Dotloop, Sure Close), SalesForce, Adobe and DocuSign preferred

• Must maintain professional appearance and comply with prescribed uniform policy

• Ability and desire to work in a fast paced-environment

• Ability to work flexible hours

• Extremely strong organizational skills; ability to manage multiple priorities and deadlines

• Knowledge of the complete life cycle of a residential real estate transaction

• 5+ years experience with a residential real estate brokerage, Title company or Escrow company.

• Familiar with state real estate association purchase contract documents

• Strong oral and written communication skills

• Outstanding interpersonal skills; team-oriented

• Self-starter comfortable working in a fast-paced environment

Why Invitation Homes

We stand for flexibility, opportunity, and a home that people can make their own. It’s as true for our associates as it is for our residents. Just like we help our residents live freer, we liberate our associates’ careers, too.  Our associates know that at Invitation Homes goals matter, potential is unlocked, and careers thrive. Invitation Homes isn’t just a work place it is a possibility place. Invitation Homes offers the below to each new associate:

• Competitive pay and an annual bonus program for all associates

• Generous paid time off plans including vacation accrual, sick time, volunteer time, and standard and floating holidays

• 401k with matching company contributions

• Awesome work environment with casual dress

• Team events and gatherings

• Employee resource groups: Together with Women, Asian Alliance, Black Collective, Juntos, Gen Next, and Open Invitation.

Invitation Homes truly is where possibility lives, pour a new foundation here!

Salary Range$46,050.00 - $79,820.00Compensation and Benefits

To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including:

• Annual bonus program

• Health, dental, vision, and life insurance

• Long-term and short-term disability insurance

• Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays

• 401(k) with company matching contributions

• Awesome work environment with casual dress

• Team events and gatherings (Pre- and Post-Covid)

Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at [email protected].

To all recruitment agencies: Invitation Homes does not accept agency resumes.  Please do not forward resumes to Invitation Homes employees.  Invitation Homes is not responsible for any fees related to unsolicited resumes.