Specialist, Project Coordinator (Mid-Senior Level)

ERM is seeking a detail-oriented Specialist, Project Administrator to provide high-quality project and administrative support our Climate, Sustainability and Transactions teams. We are seeking a highly organized administrative professional who is a team player with a positive attitude and will contribute to the efficient delivery of projects to ERM’s clients. In this role, the Project Administrator will support multiple Project Managers and Partners by driving execution of assigned tasks, applying creative approaches to achieving required outcomes, and ensuring quality deliverables. This is an excellent opportunity for an administrative professional looking to join a global environmental leader in an exciting and growing industry.

RESPONSIBILITIES:

• This is a hybrid working role with a minimum of 2-3 days in office expected. This role is non-exempt (hourly).

• Provide high-quality project and administrative skills while successfully juggling multiple deadline-driven tasks.

• As part of the project delivery team, participate in project/account cadence calls and develop and track progress on action items lists.

• Support go to market activities such as identifying and tracking key client contact repositories and campaign details, mining existing client databases, and coordinating with internal commercial teams.

• Proposal writing and support related to providing consistency with client contracts, billing rates, insurance, and invoicing practices.

• Provide financial support for projects by assisting with managing budgets in ERM’s Global Project Management System and accounting software.

• Assist with project invoicing, budget tracking, financial reporting, accounts receivables, and special financial projects.

• Work with client procurement/finance departments.

• Create/track intercompany work authorizations between US and foreign ERM offices.

• Liaise via email and phone directly with ERM’s clients on matters relating to schedule, budget, or invoicing.

• Support Account Managers/Directors and Project Managers in maintaining opportunities records using SalesForce.

• Support subcontractor management and project risk review through preparation of Subcontractor Work Authorizations, Certificates of Insurance, and contract review.

REQUIREMENTS:

• Bachelor's degree required in a relevant field.

• 3+ years of administrative, project management, marketing, or financial experience, in a professional services/consulting environment preferred.

• Excellent communication skills (both written and verbal).

• Strong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook, Teams, Power BI and Project); experience with Salesforce, Workday, GMS, Viva Engage, and/or Avetta a plus.

• Ability to work independently to manage and coordinate multiple project assignments simultaneously in a deadline-driven environment.

• Detail-oriented, proactive, and ability to prioritize effectively.

• Strong organizational, scheduling, and logistics skills.

• Ability to work as part of a team and be a self-starter.

• Available locations: Boston, MA; Washington, DC; Malvern, PA; Cleveland, OH; Houston, TX; Manhattan, NY

For the Specialist, Project Coordinator position, we anticipate the annual base pay of $63,099 – $70,61 (USD). An employee’s pay position within this range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. We also may have instances where compensation may be outside of the range, based on the factors noted above. This job is also eligible for an annual discretionary based performance bonus.

We offer a comprehensive package of benefits including paid time off, paid parental leave, medical, dental, vision, life, disability and AD&D insurance, 401(k) or RRSP/DPSP, and any other benefits to eligible employees as applicable.

You can apply for this role through https://www.erm.com/careers/apply/ or through the internal careers portal if you are a current employee.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

Thank you for your interest in ERM!