Specialist, IT Project Portfolio Analyst

The Role: 
Join our global IT organization as a Portfolio Analyst based in Pune, India to support portfolio governance, process rigor, and operational excellence across our technology initiatives. You will partner with project teams, portfolio leaders, and regional stakeholders to ensure that IT investments are well-governed, aligned to strategy, and executed with consistency across the global portfolio. This role contributes directly to strengthening our delivery discipline and improving transparency across our IT programs. 

What You Will Do: 

• Support portfolio governance activities by ensuring projects and programs follow established standards, processes, and lifecycle requirements. 

• Maintain portfolio data accuracy across systems, collaborating with global PMO and program leads to capture status, risks, and financial updates. 

• Assist teams in applying hybrid project management practices that balance structured planning with iterative delivery approaches. 

• Partner with Project Managers and Business Owners to validate that intake requests, charters, business cases, and scope documents meet quality expectations. 

• Contribute to continuous improvement of portfolio reporting by creating and enhancing dashboards, scorecards, and workflows in Smartsheet or similar tools. 

• Perform analysis related to portfolio performance, capacity planning, and schedule alignment, highlighting issues that need leadership attention. 

• Support Jira administration tasks, including workflow tuning, configuration updates, and maintaining data integrity across boards and projects. 

• Help ensure adherence to SDLC processes, documentation standards, quality checkpoints, and audit requirements. 

• Facilitate regular portfolio meetings such as status reviews, governance forums, and KPI discussions. 

• Track risks, dependencies, and milestones across the portfolio and assist team members in preparing well-structured updates. 

• Manage small-scale projects or perform project coordination responsibilities when assigned, ensuring alignment with portfolio expectations and delivery standards. 

• Promote consistency, transparency, and operational excellence across the portfolio through strong analytical and organizational practices. 

What We Seek: 

• Bachelor’s degree in IT, Computer Science, Business, Project Management, or an equivalent discipline. 

• At least 2 to 4 years of experience in project coordination, portfolio support, PMO operations, or related IT functions. 

• Solid understanding of SDLC practices across both traditional and iterative development models. 

• Strong teamwork orientation and ability to collaborate across distributed global teams. 

• Familiarity with hybrid project management and comfort working with both Agile and structured planning methods. 

• Working knowledge of tools such as Smartsheet, Jira, Confluence, or similar platforms. 

• Strong communication, organizational, and stakeholder support skills. 

• Ability to interpret project and portfolio data, identify trends, and communicate insights clearly. 

• Consistent attention to detail and commitment to process excellence. 

• Ability to operate effectively across multiple workstreams in a dynamic, evolving environment. 

Outstanding Candidates Will Have: 

• Hands-on experience with Smartsheet development including automations, reporting, and dashboard creation. 

• Experience administering Jira workflows, fields, and configurations. 

• Exposure to business analysis or data analytics practices that support requirements clarity and data-driven decision-making. 

• Familiarity with project or portfolio governance frameworks in mid to large-scale organizations. 

• Professional certifications such as CAPM, Agile Fundamentals, or equivalent. 

• Experience supporting globally distributed IT teams and contributing to process improvement initiatives.