POSITION SUMMARY: Responsible for processing invoices and expense reports following corporate policies and Accounts Payable procedures. Tracks company car and country club usage.
- Receives, reviews, and prepares incoming invoices and check requests, and inputs into accounts payable application for payment. Follows up on invoices that are not properly approved, properly documented, or are not in compliance with corporate policies. Researches and resolves discrepancies.
- Sets up new vendors in accounts payable application system.
- Inputs, reviews, processes, and files daily ACH invoices and expense reports.
- Responsible for separating stubs from checks and matching with processed invoices for accounts payable records.
- Prepares checks and mails checks to external vendors.
- Distributes special handling checks to various departments and employees via inter-company mail.
- Sets up new vendor folders and files daily invoices.
- Scans and indexes invoices.
- Inputs country club dues and usage for employees to track individual membership expenses.
- Prepares year end spreadsheet for supervisor’s approval and submits to Payroll for purposes of end of year W-2 reporting.
- Regular and predictable attendance is an essential requirement of the position.
- Responsible for the completion of all compliance training related to the position.
- Must understand all applicable laws and regulations that apply to the position and comply with the requirements.
- Sets up 1099 reportable vendor information in accounts payable application per IRS regulations.
- Performs all other duties as assigned.
- Three months (3) - one (1) year of related experience preferred.
- Prior bookkeeping or accounts payable experience preferred.
- Scanning experience preferred.
- Knowledge of PC based accounting systems.
- Strong computer skills including Word and Excel.
- Good organizational skills.
- Analytical and problem-solving skills with attention to detail.
- Ability to meet deadlines.
- Ability to handle multiple tasks in a fast-paced environment.
- Good written and verbal communication skills.
- High School Diploma/GED required.
- Minimal or occasional travel for meetings, projects or training as needed.
While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High School Diploma or GED
- Three months to one year of related experience
- Prior bookkeeping or accounts payable experience
- Scanning and indexing experience
- Knowledge of PC-based accounting systems
- Strong computer skills, including Microsoft Word and Excel
- Experience processing invoices, check requests, ACH transactions, and expense reports
- Experience setting up new vendors in AP systems
- Ability to research and resolve invoice discrepancies
- Good organizational skills
- Analytical and problem-solving skills with attention to detail
- Ability to meet deadlines and handle multiple tasks in a fast-paced environment
- Good written and verbal communication skills
- Completion of all compliance training and understanding of applicable laws/regulations
- Regular and predictable attendance
- Setting up 1099 reportable vendor information per IRS regulations
1st Source Bank Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about 1st Source Bank and has not been reviewed or approved by 1st Source Bank.
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Healthcare Strength — Health insurance, prescription coverage, and full coverage for preventive care and certain screenings are described as available. Dental and vision coverage, telemedicine, maternity support programs, and tobacco cessation offerings add breadth to the health package.
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Retirement Support — A 401(k) plan is described as available with both Traditional and Roth savings options, alongside HSAs for eligible expenses. Life, accident, and disability protections are also described as part of the broader financial security offering.
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Wellbeing & Lifestyle Benefits — Wellness programs such as weight-loss support and other wellbeing initiatives are described as available, sometimes at no extra cost to eligible members. Financial wellness workshops and planning resources are also described as offered.
1st Source Bank Insights
What We Do
Founded in 1863 in South Bend, Indiana, 1st Source Bank has offered clients a convenient and friendly way to bank for over 155 years. At 1st Source, we listen to our clients, understand their needs and always keep their best interests in mind. 1st Source Bank remains the largest locally controlled financial institution headquartered in the northern Indiana-southwestern Michigan area. We operate banking centers across our region, boast 1st Source Bank Specialty Finance Group locations nationwide, as well as several Wealth Advisory Services locations and 1st Source Insurance offices. We deliver a comprehensive range of banking services along with highly personalized attention to our clients, both individuals and businesses. Our mission is to help our clients achieve security, build wealth and realize their dreams. Additionally, for over 155 years, 1st Source Bank has been giving back to our communities to actively help build good places to live, work and raise our families. This service to our community is one of our principal values and has defined who we are and how we do business. Member FDIC | Equal Housing Lender
