Specialist, Contract Administrator (Mid-Level)

ERM is seeking a Specialist, Contract Administrator to support multi-disciplinary client accounts in Southern California (remote, hybrid, or in office). The Contract Administrator will support with the account team with program and project financial analysis. This includes tracking of expenses, review of existing commercial terms to maximum revenue, coordination, preparation of accrual and financial forecasts, deliverable review, and misc. project administrative tasks, ERMs rapidly growing programs perform services that include, environmental compliance, regulatory strategy, strategic consulting, , environmental remediation, environmental construction, safety consulting, capital project delivery, and digital services. 

The Contract Administrator will support various program management within a Key Account team that contribute to program delivery as well as the interdisciplinary teams that deliver projects within the defined program. This individual will demonstrate an attention to detail, bias for commercial success, results oriented, an ability to respond to client requirements and requests in a rapid and efficient manner. Prior experience with supporting programs over $5M in revenue per year and work within a professional services consulting industry is a plus.

RESPONSIBILITIES:

• Assist with daily operations to deliver a program scope, schedule, and budget that meets client expectations and ERM business objectives, including safe operations, client satisfaction, quality delivery, and program profitability.
• Support program management staff, including teams leading program controls and finance, resourcing and planning, and logistics support.
• Monthly reconciliation and accrual forecasting with estimate to completes.
• Profit and expense analysis relative to applicable contract terms. 
• Support with development of commercial terms for client request for proposals.
• Assist with the management of subcontractors across multiple project workstreams within the program, each of which is led by a team consisting of a Partner-In-Charge and a Project Manager.
• Assist with the development and execution of effective plans of action to improve financial performance for existing programs, including innovative processes to improve program functions and profitability. 
• Support the development of new processes and governance to adapt to rapidly evolving program needs in a highly fluid and dynamic business environment.
• Communicate internally and externally with the ERM and client project team.
• Assist with analyzing program financial and operational metrics. Collaborate with senior management to resolve negative variances, schedule and lower the plan profit issues as they arise.
• Build strong collaborative relationships with other ERM employees.
• Develop a working understanding of ERM’s consulting practice areas and actively support these services to existing clients. Support the general growth and development of the Program and ERM’s Managed Services offerings.

REQUIREMENTS:

• 3+ years of relevant experience in project management, document review, and project coordination.
• Ablility to use financial data to develop forecasts for monthly invoice amounts by project, subcontractor, or overall account.
• Demonstrated excellence to assist with programs that achieve client objectives. Ability to provide outstanding customer service.
• Proven ability to support cross-functional teams including project managers, functional managers, and technical disciplines.
• Ability to use financial data to develop forecasts for monthly invoice amounts by project, subcontractor, or overall account.
• Ability to work with all levels of management and employees to promote a culture of safety.
• Outstanding organizational skills. Demonstrated ability to handle a fast-paced consulting environment, as well as multiple priorities, and strict deadlines.
• Ability to multi-task, maintain flexibility, and work independently with minimal supervision.
• Excellent communication, interpersonal and analytical skills in a dynamic work environment.
• Ability to work independently as well as in a collaborative team environment; offer and receive constructive feedback and direction to support goals.
• Local candidates preferred.

For the Specialist, Contract Administrator, we anticipate the annual base pay of $71,925 - $87,757 USD. An employee’s pay position within this range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. We also may have instances where compensation may be outside of the range, based on the factors noted above. This job is also eligible for an annual discretionary based performance bonus.

We offer a comprehensive package of benefits including paid time off, paid parental leave, medical, dental, vision, life, disability and AD&D insurance, 401(k) or RRSP/DPSP, and any other benefits to eligible employees as applicable.

You can apply for this role through https://www.erm.com/careers/apply/ or through the internal careers portal if you are a current employee.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Who We Are:

As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.

At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.

Please submit your resume and brief cover letter. Based on review of these responses, shortlisted candidates will be invited for interviews.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

Thank you for your interest in ERM!