SK-II Sales, Senior Administrative Assistant (Newton, MA)

Job Location

Job Description

Our SK-II Sales Team is looking for a Senior Administrative Assistant!

This role is based out of the Newton, MA office (70 Bridge Street, Suite 303, Newton, MA 02458). Responsibilities include -

• Administrative Support: Manage the Senior Director's agenda, ensuring effective time management and prioritization of meetings and commitments. This includes coordinating with teams across various regions, considering different time zones (e.g., Singapore). Arrange and facilitate business travel logistics, including flights, accommodations, and itineraries. Prepare and submit expense reports, ensuring accuracy and adherence to company policies. Provide logistical support for functional or business unit events. 

• Financial Management: Monitor accounts budgeting and actuals tracking by reviewing monthly financial reports, identifying discrepancies, and correcting posting errors as needed. Track team travel spending to ensure compliance with budgetary guidelines and report on variances.

• Purchase Order Management: Process Purchase Orders through Coupa, ensuring timely placement and accurate coordination of work completion and Proof of Performance confirmations. Oversee the Good Receipt process for Purchase Orders to verify completion of work by suppliers and ensure proper documentation.

• Office Management: Support overall office operations, including maintaining a professional and organized environment. Assist with miscellaneous tasks and projects as assigned by the Senior Director or other team members to enhance team efficiency. Report to the office (70 Bridge Street, Suite 303, Newton, MA 02458) at least 3x a week (every Tues / Wed / Thurs).

Job Qualifications

We also feel the following traits will help you excel in this role:

• Strong organization and follow through skills.

• Proven time management skills, with a clear ability to handle multiple priorities and meet multiple deadlines.

• Clear communication skills - both oral and written.

• Excellent visionary, strategic, analytical skills, and leadership skills.

• Ability to maintain confidentiality and manage sensitive information.

• Growth Mindset and curiosity to improve work processes and participate in other key org projects, as needed.

Compensation for roles at P&G varies depending on a wide array of non-discriminatory factors including but not limited to the specific office location, role, degree/credentials, relevant skill set, and level of relevant experience. At P&G compensation decisions are dependent on the facts and circumstances of each case. Total rewards at P&G include salary + bonus (if applicable) + benefits.  Your recruiter may be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the hiring process.

We are committed to providing equal opportunities in employment. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Immigration Sponsorship is not available for this role. For more information regarding who is eligible for hire at P&G along with other work authorization FAQ’s, please click HERE.

Procter & Gamble participates in e-verify as required by law.

Qualified individuals will not be disadvantaged based on being unemployed.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation

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