Site Adminsitrative Assistant

Who we are:

InteLogix is a leading provider of integrated solutions, utilizing cutting-edge technology to provide exceptional customer experiences. Our commitment to excellence and innovation has enabled us to redefine industry standards and create brighter futures for our clients and their customers. We are dedicated to making lives better through our empathetic customer engagement and advocacy for our clients' brands and reputations.

Reception & Communication
• Greet visitors—including contractors and staff—manage telephone/email inquiries, screen calls, and take messages.
• Manage incoming/outgoing mail, deliveries, and packages; coordinate shipping/receiving tasks.
• Coordinate and oversee the end-to-end preparation for client visits and VIP guest engagements, ensuring all arrangements adhere to established protocols and quality standards.
• Maintain and regularly update all on-site communication channels, including LED screens and announcement boards, to ensure timely and accurate dissemination of information.

Documentation & Work Orders
• Maintain organized digital and physical filing systems, database records, and document templates.
• Monitor, create, and distribute work orders, updates, and preventative maintenance logs.

Administrative & Operational Support
• Schedule and track meetings, appointments, and events; prepare agendas and take minutes.
• Assist with vendor coordination and contractor scheduling.
• Oversee office and stockroom supplies, janitorial needs, and equipment.
• Manage keys, access credentials, or departmental credentials.
• Collaborated with cross-functional teams to support operational goals 
• Oversee scheduling of janitorial and security staff
• Ensure proper documentation, in form of photos, videos, etc. of all on-site activities, aligned with their intended purpose

Financial & Budget Support
•    Process invoices and purchase orders and liaise LGU permitting
•    Assist with budget tracking and generate financial or operational reports.
•    Manage the end-to-end processing of local procurement requests to support on-site engagement activities, ensuring compliance with internal policies and timelines.
Technical & Facilities Liaison
•    Support facilities staff with basic troubleshooting, logging issues, and using maintenance management systems 
•    Participate in safety initiatives and ensure compliance with operational protocols.