Settlements Analyst - Cargo Assurance

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Job Description:

The Cargo Assurance Settlement Analyst position is accountable for the accurate validation and settlement of inspection-related invoices. The role oversees the intake, review, and approval of third-party inspection service invoices, ensuring they strictly adhere to agreed rates, contract terms, and internal policies prior to payment. Acting with independence and strong attention to detail, the role functions as a control gate within the inspection order‑to‑pay process by verifying invoice structure, reviewing charges against internal rate cards and instructions, and ensuring invoices are only released once fully vouched and approved. The role works closely with Operations, Procurement, and Finance to resolve discrepancies or exceptions, helping to ensure that only legitimate, contract‑compliant expenses are paid.

Main Responsibilities

• Invoice Intake & Compliance Checks: Receive, record, and organize all incoming inspection service invoices through the designated intake process. Confirm invoices are correctly structured, reference the appropriate job or cargo movement, and comply with invoicing rules (e.g., one job per invoice). Return or challenge non‑compliant invoices for correction.

• Validation of Charges: Verify invoice amounts and line items against applicable rate cards, contracts, or pricing agreements. Ensure billed services and rates align with agreed terms, identifying any discrepancies, unexpected charges, or overbilling through comparison with internal cost expectations.

• Exception Handling & Escalation: Investigate and resolve discrepancies prior to approval. Where charges deviate from agreements or exceed expected values, pause processing and obtain clarification. Coordinate with the Inspection Coordinator, Operations, or Procurement as needed, and escalate higher‑value or unresolved issues for approval in line with procedures.

• Cross‑Functional Coordination: Liaise with Operations and Supply teams to confirm services have been performed as billed. Obtain confirmation and supporting information where required to ensure alignment between operational execution and invoicing.

• Invoice Correction & Resubmission: Communicate requirements for correction when invoices are inaccurate or incomplete. Request revised invoices through the appropriate channels, ensuring vendors follow invoicing standards and agreed processes.

• System Updates & Payment Release: Accurately record validated invoices in the financial system, linking costs to the correct deal, movement, or activity. Update accruals or provisions as required and release invoices for payment only once all checks and approvals are complete.

• Documentation & Controls: Maintain complete and accurate audit trails, documenting checks performed, issues identified, communications, and approvals. Adhere to internal controls and segregation‑of‑duties requirements, ensuring the process remains audit‑ready.

• Process Monitoring & Improvement: Identify recurring issues or inefficiencies and provide feedback to relevant teams. Support continuous improvement by suggesting process enhancements or minor automation opportunities, while preserving strong controls.

Key Skills

• Technical & Professional:

  • Solid understanding of invoice processing and contract‑based rate validation

  • Ability to work with rate cards, pricing schedules, and contractual terms

  • Proficiency in ERP / financial systems and advanced spreadsheet tools

• Analytical & Attention to Detail:

  • High level of accuracy and diligence when reviewing invoices

  • Strong analytical skills to identify discrepancies and resolve issues effectively

• Commercial & Financial Awareness:

  • Cost‑aware mindset with an understanding of how invoice accuracy impacts financial outcomes

  • Ability to challenge costs constructively and in line with agreements

• Governance & Compliance:

  • Strong adherence to internal controls, policies, and procedures

  • Comfortable acting as a control point in the payment process

• Key Enabling Competencies:

  • Clear communication and stakeholder coordination skills

  • Pragmatic problem‑solving approach and willingness to improve processes

  • Tech‑savvy, with an interest in improving efficiency within controlled environments

Profile

• Bachelor’s degree in Business, Finance, Accounting, Supply Chain, or a related discipline

• Relevant experience (typically 3–7 years) in financial operations, settlements, procure‑to‑pay, accounts payable, or similar roles involving invoice validation, cost control, or compliance‑driven processes.

• Fluent English(written and spoken). Any additional language is an asset

If you think the open position you see is right for you, we encourage you to apply!

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