Full-Time | On-Site | Beaverton, OR | Pay: $19-$21/hr DOE
Pacific Office Automation is the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over thirty branches located in ten western states: OR, WA, CA, AZ, NM, NV, UT, ID, CO, & TX. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.
At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Among our company goals, we aim to be a long-term employer. That means providing employees with the training and certification they need to keep up with the fast-changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.
Position
Pacific Office Automation is looking for an Administrative Assistant to join our fast-paced and growing IT department at our headquarters in Beaverton, OR!
Our ideal candidate will be energetic, flexible, have experience with problem-solving and have the ability to meet urgent deadlines while maintaining accuracy. This is a professional office atmosphere where teamwork is a must.
The Administrative Assistant serves as technical and administrative support to the Services Contract Admin Manager. They will also be expected to assist with managing several other key departmental tasks and projects.
Job Responsibilities:
• HR responsibilities specific to our IT department such as: Setup and prepare new hire packets, schedule initial interviews, update contact information and seating charts.
• Payroll responsibilities specific to our IT department such as: Collect and organize timesheets, submit reimbursement, expense and mileage forms, check requests, PTO submissions, and update PTO Calendar.
- CW maintenance such as routing CW ticket requests on the Services Contract Admin board, updating agreement and add-on titles, and other various maintenance requests.
• Other duties: Internal inventory control, greeter/receptionist for guests and those outside the department, event planning, assist with reporting for all of POA, and assist with meeting minutes and action items.
Qualifications:
• Experience with MS-Office products (Outlook, Word, Excel, PowerPoint, etc.)
• Some experience coordinating, monitoring, and evaluating projects and activities is a plus.
• Previous experience working with IT teams and understanding of technical language is a plus.
Benefits:
• Advancement and growth into leadership roles
• Team-player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA programs
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger
#LI-Onsite
Skills Required
- Experience with MS-Office products (Outlook, Word, Excel, PowerPoint, etc.)
- Some experience coordinating, monitoring, and evaluating projects and activities
- Previous experience working with IT teams and understanding of technical language
What We Do
At Pacific Office Automation (POA), we take pride in being a privately held office technology and managed services provider headquartered in Beaverton, Oregon. Since our founding in 1976 by Terry Newsom, we have grown from a small photocopier business into the largest independent office equipment dealer in the United States. Today, we generate approximately $491 million in annual revenue and serve over 40,000 businesses across the western U.S. with a team of about 1,400 employees across 30+ regional offices in Oregon, Washington, California, Utah, Colorado, Arizona, Texas, Nevada, New Mexico, and Idaho. At our core, we offer a broad array of services focused on streamlining workplace operations. These include the sales and leasing of office equipment such as multifunction printers, copiers, fax machines, VoIP phone systems, and mailing equipment. We proudly partner with industry-leading hardware brands including Canon, Ricoh, Konica Minolta, Sharp, HP, and Lexmark to deliver customized solutions to our clients. Our Managed Print Services (MPS) form a cornerstone of our business, allowing customers to outsource print operations for greater efficiency, supply monitoring, device maintenance, and overall workflow optimization. Beyond print services, we have expanded into managed IT services and unified communications. We offer cloud-managed infrastructure, cybersecurity, network management, VoIP phone systems, and digital document management tools. These services are especially valued in sectors that demand high security and compliance, such as healthcare, legal, education, and government. Our IT division also integrates video surveillance systems and supports facilities management with services like EV charging station installations. Our service model emphasizes a strong local presence and fast response times. Each regional branch operates semi-autonomously, staffed with technical experts, account managers, and support personnel trained to resolve customer issues quickly. This decentralized approach enables us to maintain consistent service and support across our large geographic footprint. Our corporate motto, "Problem Solved," reflects our proactive, client-focused philosophy.
Why Work With Us
We’re unique because we offer end-to-end tech solutions under one roof. Our local ownership, rapid growth, and “Problem Solved” mindset create a rare mix of stability, innovation, and autonomy. You’ll grow your skills, make a real impact, be supported every step of the way—and build a lasting career you’re proud of.
