Senior Specialist -Logistics

The Senior Executive of Logistics & Compliance will oversee the entire lifecycle of import and export shipments, from pickup to warehouse receipt. This includes managing a network of 3PL logistics partners, customs clearance agents, compliance consultants, and suppliers to ensure seamless execution, service excellence, and cost optimization.

Key Tasks and Responsibilities
 

Supplier & Order processing Management

• Liaison with Central & Regional- Logistics & Order Management teams to ensure and adhere logistics process, shipments consolidation, shipping documents accuracy, Supplier regulatory compliance for BIS , MD licenses, Labelling  etc.
• Co-ordination with India Planning team for shipment processing basis orders request with 100% compliance.
• Collaborate with cross-functional teams (Finance, Legal & Compliance, Planning, Regulatory & Quality etc), work closely and collaborate with the Tax  Trade compliance ,Sourcing & Supply Chain to ensure operations work hand in hand and to align distribution strategy as per the business priorities.
• Having working experience of commercial transactions, business environment and internal external customer collaboration.

International Freight & Logistics

• Manage freight and transportation to optimize transport mode, cost, and sustainability. Establish KPIs and dashboards to track logistics cost performance, service levels, and process compliance.
• Knowledge of International Logistics different mode and category of exports imports, Incoterms, Letter of credit transactions
• Follow up and monitor efficient and effective operation on the international/local land transport related services and the safe delivery of products.
• International logistics knowledge and experience of strategies efficient low-cost logistics . LCL, FCL, ODC, break bulk cargo movement and required skill of weight and volume calculation for optimum use of space both in sea and air shipments.
• Experience with different US, EU , Asia and India Ports of operation handling. Understanding of Airlines movement routes, Shipping routes and associated risk with mitigation plan to ensure business continuity and on-time deliveries.
• Identify cost-saving opportunities to achieve efficiency without compromising service levels.

Regulatory Liaison, Customs & Trade Compliance

• Thorough knowledge and Practical experience of Import Export Policy Procedures, compliance, rules, and regulations.
• Understanding and experience with Medical Device Rules, BIS, EPR, LMPC etc and adherence to compliances diligently.

• Custom clearance: Supervise and coordinate operational activities (in-house/outsourced) for customers and internal requirements, including demo, trial, customer demo, with the main focus on maintaining a compliant & robust execution i.e. relevant product classification, changes in duty structure, regulatory changes that may impact importation.
• Liasioning with government officials such as Customs, DGFT, Ministries and other agencies like CHA, Freight forwarders etc.
• ATA carnet Management: Ensure the carnet shipments for customer demo/trial/etc. Permission is obtained, H/W imported, returned to the origin, and details archived
• Dispute resolution: Proficient in addressing routine customs queries, attending need-based personal hearings, and building/expanding working relationships with frontline customs officials and other regulatory authorities as per the business requirements
•  Ensure alignment and application of required licenses/approvals from relevant authorities, follow up for timely issuance, and optimize utilization of import licenses/authorizations. Proactively track, publish status reports, and escalate anticipated delays.
• Proven expertise in the area of Customs, Import/Export, Logistics, Shipping, Transportation & Warehouse Management & Customer relationship management
•  Well-versed with the concepts of customs clearance, international Trade Operations, Multi-Model Transportation, Regulation & Procedures, Transportation & Distribution, Export Control, pre- & post-shipment documentation, Foreign Trade Policies, customs Laws, Incoterms, FTA, SEZ ,FTWZ, and Letter of Credit, etc
• Experience on handling Private/Public Bonded warehouse compliance and work practices on dual BOE
• Experience on ADC- Clearance, Medical product clearance
• Knowledge of EPCG, Highsea sale, RodeTap/Duty scripts benefits
   

Data Digitization, MIS & Reporting

• Identify/participate/drive automation and digital transformation activities related to logistics (e.g., Analytics dashboards, Import/Export Visibility tool, Driving Automation and  digital freight platforms).
• Monthly, yearly MIS reporting for driving KPIs result and achieve success.
• Standardization of HSN Master, Import/Export Master, QMS Control Documents , QMS process of logistics.
   

Key Result Areas (KRAs)

• Timely acquisition of import/export clearances.
• Zero non-compliance incidents in audits and inspections.
• Effective coordination with government departments & Freight partners leading to reduced turnaround time.
• Accurate and complete documentation for all shipments.
• Contribution to cost savings through Freight cost optimization, duty optimization and process efficiency.
• System Automation and report digitization.

Qualification & Skills

• BCOM+MBA or Btech+MBA, Qualification in Foreign Trade would be an added advantage.
• Must Computers Skills: Advance Power Point, Advance Excel, PowerBI, Power App proficient and good data analytics.
• Competencies (Knowledge, Skills, Experience and Behavior’s Required for the Job)
• 5-6 years of experience in similar field
• Knowledge, Technical Skills, and Nature of Experience
• Behavioral/Leadership Skills
• Good communication both in written and verbal. Quick learner and able to handle pressure independently. Good team player, multitasking
• Self-motivated leadership qualities and independently able to handle import export end-to-end process. From Invoicing to EDPMS for export and from Pick up to IDPMS closure.