Senior Specialist, Information Management Submissions

Buckeye is the premier infrastructure and logistics provider for the world’s energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.

We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations. 

Buckeye Partners is currently seeking a Senior Specialist, Information Management (Submissions) with experience in the Oil & Gas Industry to join our growing team!

Role Summary:

The Senior Specialist, Information Management (Submissions) is responsible for managing third party drawing management resources, document management database administration, project folder management and concurrent engineering coordination.

Responsibilities & Essential Functions include:

• Third Party Drawing Management Services - Coordinate with third-party firms to manage drawing management efforts

• Ensure third-party is adhering to company drawing standards and are completing tasks in a timely manner
• Be primary source of contact for third-party drawing management resources communicating routinely to track progress, answer questions, and resolve issues.
• Develop and maintain a system to track progress of third-party efforts.
• Perform spot checks to verify drawing management accuracy and ensure comments have been properly addressed.

Document Management Database

•  Tenant Administrator – Manage the structure, maintenance and governance of the company-wide document control program and database. Includes vendor management and user management.
•  Hierarchy Standardization – Ensure hierarchy of database is maintained and adhered to.
  • Training – Train employees and external contractors on drawing management process by company standard
•  Initiatives – Serve as technical lead for enhancements within technical document database
•  Support – Provide technical support to users, oversee ticket requests related to user management, technical issues, etc.

Project Folder Management

• Coordinate with Engineering Service Providers to establish Meridian project folders and provide access to project-specific drawings.
• Confirm all required drawings have been submitted by Engineering Service Providers to close out Meridian project folder.

Concurrent Engineering Coordination

• Communicate with engineering firms when concurrent engineering is underway at facilities.
• Ensure concurrent engineering changes, maintenance redlines, MOC updates, and other drawing revisions are incorporated into the final project drawing package.
• Resolve drawing conflicts between multiple projects to ensure a single, accurate drawing of record is maintained.

Other Responsibilities

• As assigned, gather drawings for employees or engineering firms
• As assigned, perform drawing package submission into document management system
• As assigned, review engineering drawings against standard and provide feedback
• And other duties as assigned.

Position Requirements:

• Associate’s Degree required.
• 10+ years related experience is required.
• Strong analytical and problem-solving skills.
• Strong background in document control process.
• Familiarity with reviewing engineering drawings.
• Experience with Microsoft Office products is required. 
• Excellent communication and stakeholder engagement skills.
• Travel Requirements: 10% travel possible.

Preferred Position Skills:

• Bachelor’s degree in engineering.
• Proficiency using Meridian as a document management system.
• Pipeline & terminal industry knowledge and experience.

Certificates & Licenses:

• None required.

Essential Functions:

• This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
• This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• This position requires compliance with all personnel policies.

Physical & Safety Requirements:

• This role continuously operates a computer and other office productivity equipment (i.e. a calculator, copy machine and computer printer).
• The employee is frequently required to effectively communicate with others. 
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

About You

To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory compliance. Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information. Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative ways of reducing costs, generating revenues, improving productivity, or improving processes.  

Our People First Culture

From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.