Position Summary
The Project Manager (PM), Medical Affairs at Illumina, Inc. will be responsible for providing operational and technical support for Medical Affairs asset tracking and management. The successful candidate must be able to work independently, handle multiple projects in parallel, and communicate effectively across all levels of the organization. This role will support multiple projects as needed based on the individual candidate and related business priorities.
The PM will report to a Senior Manager or above in Global Medical Affairs and, with supervision, will coordinate asset management, including slide decks, conference materials, and publications. Working closely with the Regional Medical Leads, Scientific Affairs, and cross-functional teams (ie, Legal, Compliance, Marketing, Market Access), the position will support the implementation of Medical Affairs-related processes, tools and documents.
The PM will contribute to the monitoring and reporting of all scientific Medical Affairs assets including but not limited to conference abstracts, slide decks, posters, and scientific publications. This role will support Medical Affairs across clinical segments and regions with organizing and coordinating conference submissions (e.g. abstracts, session proposals), ensuring materials are available for review by our Content Approval Process team in time for presentation at scientific and medical congresses, tracking the outcome of submissions, and documenting the final deliverables. Responsibilities include scheduling internal meetings; managing meeting timetables and rosters; confirming participants’ attendance; arranging meeting logistics; preparing meeting agenda packages and presentation slides; and taking and distribution of meeting minutes. The PM will maintain and update internal archives as well as track and summarize internal metrics for management and other internal stakeholders. This position must be capable of collaborating with a diverse group of colleagues and balance priorities across several groups within and outside Medical Affairs to ensure compliant, high-quality, and timely asset creation.
Position Responsibilities
Develop and maintain fully integrated project schedules and tracking tools to support accurate, cross-functional project management and ensure alignment across all functional areas
Schedule, organize, and drive project team meeting(s): prepare and distribute agendas/minutes; track action items, and escalate areas of concern to the appropriate management entity.
Facilitate communication of sub-team issues & outcomes to the Core Team/Project team leadership.
Manage the interfaces between functional areas and ensure effective handoff and communication between department functions to execute important project milestones.
Works with submitters to prepare status reports, specific asset updates, or scenarios.
Manage document review practice to support submission activities and other key deliverables.
Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.
Position Requirements
2-3 years project management experience, with demonstrated ability to lead, manage and execute.
Basic understanding of the role of Medical Affairs and familiarity with research is preferred.
Excellent verbal and written communication skills and interpersonal skills are required.
Strong organizational, problem solving, and computer technical skills (in Excel, PowerPoint, Word, and Outlook) are required.
Experience with project management tools (e.g. Jira, Smartsheet) is required.
The ability to multitask on a number of projects with tight timelines while maintaining excellent attention to detail is required.
Must be able to work independently and as a part of a team.
All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.
Preferred Experience/Education/Skills
Typically requires a minimum of 5 years of related experience with a Bachelor’s degree; or 3 years and a Master’s degree; or a PhD without experience; or equivalent work experience.
Industry experience in Medical Affairs or Research is preferred.
We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact [email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.
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