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Closing Date:
Type of Position:Professional Staff - Project/Program Administration
Job Type:Regular
Work Shift:
Sponsorship Available:
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
- Health: Medical, Dental and Vision plans available for qualifying staff and family
- Holiday, Vacation and Sick Leave
- Education discount for staff and dependents (undergraduate only)
- Retirement: Up to 10% matched contribution from UAMS
- Basic Life Insurance up to $50,000
- Career Training and Educational Opportunities
- Merchant Discounts
- Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].
Department:FIN | Finance SC Procurement Team A
Department's Website:
Summary of Job Duties:The Senior Procurement Services Specialist will report to the Procurement Manager and handle special projects assigned by the Procurement Manager as well as process purchase transactions including, but not limited to, Requisitions, Purchase Order, and Match Exceptions. The senior specialist will assist with the management of the Capital Equipment process and tracking related contracts as well as manage the Bid process, including but not limited to, conducting, executing, and completing BIDs. The senior specialist will aid in the mentoring of procurement intermediate and associate specialists and ensure compliance with Arkansas State Laws, DFA Policies, UA System Policies, and UAMS policies and procedures.
Qualifications:
- Bachelor's degree in public administration, general business, accounting, or a related field plus three (3) years of procurement experience, or
- High School diploma/GED plus seven (7) years of procurement experience required.
Knowledge, Skills & Abilities:
- Proficient in Microsoft Office (Word and Excel).
- Ability to work on a computer 6/8 hours per day.
- Ability to perform routine office functions including verbal communication, filing, and light lifting.
Preferred Qualifications:
- Bachelor's degree in public administration, general business, accounting, or a related field plus six (6) years of experience.
- Project Management - Experience in the planning, conduction, and finalization of major projects that include high-value stakeholders.
- Ability to liaise between inside and outside organizations.
- The ability to have high-level discussions and set/manage expectations for turnaround times with C-Suite leadership
- Workday and Adobe forms literate
- Knowledge of state purchasing rules, applicable laws, and regulations. Knowledge of the State of Arkansas Procurement Rules and Regulations on the Bid Process, such as but not limited to, RFP’s IFB’s RFQ’s, and RFI’s.
Responsibilities:
- Management of capital equipment acquisition, including, but not limited to, capital.
- Conducting, executing, and completing bids, which includes meeting with stakeholders, conducting bid development meetings, and organizing and preparing bid documentation for publishing
- Purchase order processing, capital asset management, and lease management.
- Processing procurement transactions including requisitions, purchase orders, and match exceptions.
- Performing other duties as assigned
Additional Information:
Salary Information:
Required Documents to Apply:
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact [email protected] for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting
Frequent Physical Activity:Talking
Occasional Physical Activity:Reaching, Standing, Stooping, Walking
Benefits Eligible:Yes
Skills Required
- Bachelor’s degree in public administration, general business, accounting, or a related field plus three years of procurement experience
- High school diploma or GED plus seven years of procurement experience
- Proficiency in Microsoft Office, including Word and Excel
- Ability to work on a computer six to eight hours per day
- Ability to perform routine office functions, verbal communication, filing, and light lifting
- Bachelor’s degree in a related field plus six years of experience
- Project management experience involving major projects and high-value stakeholders
- Ability to liaise between internal and external organizations
- Ability to conduct high-level discussions and manage turnaround expectations with senior leadership
- Workday and Adobe Forms literacy
- Knowledge of state purchasing rules, applicable laws, regulations, and Arkansas bid processes
What We Do
The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of multiple campuses, divisions, and administrative units dedicated to serving Arkansas residents through education, research, and service.
