Senior Procurement Admin

Job Overview:

The Senior Procurement Administrator is responsible for managing global supplier onboarding and registration activities, ensuring compliance with company policies and regulatory requirements. The role serves as a key point of contact for supplier data management, stakeholder support, and procurement administration activities, while maintaining high standards of accuracy & efficiency.

Key Tasks and Responsibilities:

Supplier Registration & Onboarding:

• Manage global supplier registration requests
• Review supplier registration applications to ensure completeness, accuracy, and compliance with corporate requirements
• Validate supplier information, documentation, certifications, and business details prior to onboarding
• Assess supplier submissions against applicable compliance standards and procurement requirements
• Review and classify supplier product/service categories to ensure proper categorization within procurement systems
• Coordinate approval workflows with other departments
• Monitor registration status and follow up with suppliers to ensure timely completion of onboarding activities
• Maintain supplier master data integrity across procurement systems
• Process supplier profile updates
• Ensure supplier records remain current, accurate, and compliant with organizational standards

Procurement Administration:

• Provide timely support to internal stakeholders regarding supplier registration and supplier data maintenance processes
• Investigate and resolve supplier onboarding and system-related issues
• Support procurement compliance initiatives and audit requirements
• Maintain documentation and records related to supplier onboarding and administrative activities
• Partner with procurement teams, business requestors, suppliers, and cross-functional stakeholders globally
• Collaborate with QHSES evaluators and compliance teams to facilitate supplier approval processes
• Communicate clearly and professionally with suppliers and internal customers regarding registration requirements and status updates
• Build effective working relationships with stakeholders to ensure seamless procurement operations
• Identify opportunities to streamline supplier onboarding and administrative processes
• Contribute to process improvement initiatives that enhance efficiency, compliance, and user experience
• Support implementation of procurement system enhancements and process changes
• Develop and maintain process documentation, work instructions, and training materials

Essential Qualifications and Education:

• Strong Knowledge of administration process

• Strong analytical and problem-solving skills

• Effective stakeholder management and relationship-building abilities

• Strong verbal and written communication skills

• Ability to manage multiple priorities in a fast-paced global environment

• Proficiency in Microsoft Office Suite, Microsoft Forms, and procurement/ERP systems

• Ability and willingness to work flexible hours if required, with WFH as an option

• Excellent English verbal and written communication skills

• Ability to communicate professionally with global suppliers, internal stakeholders, and cross-functional teams

• Capable of delivering timely status updates

• Strong email and telephonic management skills with attention to detail and professionalism

• Preferred experience is 4-9 years

• Experience supporting global procurement operations
• Knowledge of supplier risk assessment, compliance, and QHSES approval processes
• Experience with supplier databases, ERP systems, and procurement platforms

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