DIMENSIONS/SCOPE OF POSITION: The Senior Payroll Specialist is responsible for executing and overseeing accurate, timely, and compliant payroll processing for the organization. This role serves as a subject-matter expert for payroll operations, ensures compliance with all applicable regulations, and provides guidance to junior payroll staff while partnering closely with HR and Finance.
ESSENTIAL DUTIES/RESPONSIBILITIES:
- Review and validate payroll data to ensure accuracy, completeness, and compliance
- Ensure compliance with federal, state, and local payroll, tax, and labor regulations
- Prepare and review payroll tax filings, reconciliations, and statutory reports
- Manage year-end payroll activities (e.g., W-2s, P60s, T4s, or equivalents)
- Investigate and resolve complex payroll discrepancies and employee inquiries
- Support payroll audits and internal controls documentation
- Collaborate with HR on new hires, terminations, benefits, leaves of absence, and compensation changes
- Assist with payroll system maintenance, testing, upgrades, and process improvements
- Train and mentor junior payroll staff and serve as a payroll escalation point
- Prepare payroll reports and analytics for management and Finance
- Maintain confidentiality and data security of payroll information
- Other duties as assigned
- Regular and predictable attendance
- Ability to work cooperatively with others
SUPERVISORY RESPONSIBILITIES: No
QUALIFICATIONS:
Education and/or Experience: A Bachelor’s degree in Finance, Accounting, or Business Administration is preferred.
- 5 to 7 years of payroll experience, with demonstrated senior-level responsibility required.
- In-depth knowledge of payroll regulations, taxation, and statutory compliance requirements.
- Experience supporting audits and regulatory reporting.
- Experience with payroll systems and HRIS platforms (e.g., ADP Workforce Now, SAP).
Language Skills: Able to communicate effectively in the English language.
Mathematical Skills: Analytical skills – ability to analyze payroll data, identify trends, and reconcile financial records.
Reasoning Ability: Proven ability to manage confidential and sensitive information. Identifies and resolves problems effectively.
Computer Skills: Must be computer-literate. Advanced Microsoft Excel skills are required.
Certificates, Licenses, Registrations: Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) highly preferred.
Other Skills and Abilities: Able to listen and respond well to questions and feedback. Strong attention to detail and accuracy, excellent organizational and time management skills, and ability to manage multiple deadlines in a fast-paced environment. Ability to work with multiple payroll cycles and company codes.
Skills Required
- 5 to 7 years of payroll experience with demonstrated senior-level responsibility
- In-depth knowledge of payroll regulations, taxation, and statutory compliance requirements
- Experience supporting audits and regulatory reporting
- Experience with payroll systems and HRIS platforms, such as ADP Workforce Now or SAP
- Bachelor's degree in Finance, Accounting, or Business Administration
- Advanced Microsoft Excel skills
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)
- Effective English-language communication skills
- Analytical, organizational, time-management, problem-solving, and attention-to-detail skills
- Ability to manage confidential information, multiple payroll cycles, company codes, and deadlines
What We Do
Campbell Clinic is recognized as a national leader in sports medicine, pediatric orthopaedics, joint replacement, orthopaedic oncology, physical medicine and rehabilitation, and surgery of the hand, hip, foot, knee, shoulder and spine. We care for patients throughout their life, treating congenital issues as well as bone and joint problems affecting senior adults.
