Currently, we're looking for a Senior Payroll Specialist for our HR Team, who will ensure accurate and timely payroll and benefit payments, as well as reliable and timely reporting, through the effective configuration and continuous optimisation of the HR administration and payroll system (Enova 365).
Join KION Business Services and shape the intelligent supply chain solutions that power everyday life!We offer:
- Hybrid work & Flexible Working Hours
- Private medical care in LuxMed Group
- MyBenefit Cafeteria Platform (with Multisport card available)
- Group Life Insurance
- Employee referral program
- Professional trainings in your area of responsibility
- Sharing the costs of foreign language courses
- 4 hours off work per year for health check-ups ("Dzień na U")
- No dress code
- Possibility of growth inside of an organization
- Company co-sponsored learning & development opportunities
- Process and verify monthly payroll for employees in Poland, including variable pay components, benefits, deductions, adjustments and final payments.
- Validate payroll inputs, calculations and outputs; identify discrepancies and resolve underlying causes before the payroll cycle is closed.
- Act as a subject matter expert on Polish payroll matters.
- Resolve complex and non-standard payroll cases and recommend appropriate payroll treatment; consult relevant specialists on matters requiring legal or tax advice.
- Provide support in resolving escalated employee queries related to payroll calculations, deductions, taxation and social insurance.
- Prepare and verify statutory returns, reports and settlements for the Polish Social Insurance Institution (ZUS), tax authorities and other institutions within the assigned scope of responsibility.
- Monitor legislative changes affecting Polish payroll, assess their impact on processes and systems, and translate agreed changes into operational practice.
- Work with finance to reconcile payroll data with accounting records and investigate differences in payroll costs and liabilities.
- Develop and document payroll controls, procedures and work instructions; identify risks and implement agreed preventive measures.
- Support audits and inspections by preparing data, documentation and explanations, and implementing agreed corrective actions.
- Advice to IT support how to configurate payroll and HR Admin system (Enova 365) and its interfaces
Your Skills and Expertise:
- 3+ years of hands-on experience in Polish payroll, with practical involvement in the end-to-end monthly payroll cycle.
- Good practical knowledge of Polish labour law, social insurance regulations and personal income tax rules relevant to payroll.
- Experience independently verifying payroll calculations, identifying discrepancies and preparing payroll corrections.
- Experience with statutory payroll reporting and settlements, including ZUS and tax-related payroll obligations.
- Experience working with HR and Finance and reconciling payroll-related data.
- Strong attention to detail, accountability for payroll accuracy and ability to work effectively within fixed payroll deadlines.
- Good communication skills - ability to explain payroll topics clearly to HR colleagues, employees and other non-payroll stakeholders.
- Collaborative team player with proactive approach
- Demonstrates KION Core Values of Integrity, Excellence, Collaboration and Courage.
Nice to have:
- Experience with payroll system implementations and previous exposure to Enova 365 would be an advantage.
If you have any questions - feel free to contact us at [email protected]
Apply for the role and join us!
Skills Required
- 3+ years of hands-on experience in Polish payroll, including the end-to-end monthly payroll cycle
- Practical knowledge of Polish labour law, social insurance regulations, and personal income tax rules relevant to payroll
- Experience independently verifying payroll calculations, identifying discrepancies, and preparing payroll corrections
- Experience with statutory payroll reporting and settlements, including ZUS and tax-related obligations
- Experience working with HR and Finance and reconciling payroll-related data
- Strong attention to detail and accountability for payroll accuracy
- Ability to work effectively within fixed payroll deadlines
- Good communication skills and ability to explain payroll topics clearly to HR colleagues, employees, and non-payroll stakeholders
- Collaborative team player with a proactive approach
- Experience with payroll system implementations
- Previous exposure to Enova 365
What We Do
Looking to make your move? Then you’ve come to the right place! We are the KION Group, and the world of intralogistics is our home. Our solutions ensure the smooth flow of materials and information in production plants, warehouses, and distribution centers in over 100 countries. We have around 41,000 employees who make a real difference, helping us to become who we are today: the biggest manufacturer of forklift trucks and warehouse handling equipment in Europe, and one of the world’s leading warehouse automation providers. Successful? We are, but it’s all down to the motivated, highly trained, and multi-talented people that work for us. Would you like to be part of an international, diverse team? We can offer you interesting jobs and exciting career opportunities in an innovative, rapidly-growing, and forward-looking industry. With us, you benefit from numerous development opportunities in a globally active group, including the possibility of working at one of our locations abroad on a temporary basis. No matter which of our sites you work at, the KION values—integrity, collaboration, courage, and excellence—shape our individual action and our collaboration with colleagues, managers, customers, suppliers, and applicants both nationally and internationally. Who makes up the KION Group? With our international brands Linde Material Handling, STILL, and Baoli, as well as regional brands Fenwick and OM, we stand for exceptional technology and service expertise for forklift trucks and warehouse handling equipment around the world. Dematic expands the portfolio with its automated material handling solutions for intralogistics processes in warehouses, production, and sales
