The Role
Manage end-to-end global payroll operations, with emphasis on Indian payroll, statutory compliance, tax filings, reconciliations, audits, payments, vendor coordination, and employee support. Validate payroll inputs and outputs, maintain records and controls, coordinate with accounting and HR, manage payroll queries, update procedures, and improve workflows. The role requires strong expertise in Indian labor laws, taxation, payroll systems, Excel, confidentiality, accuracy, and compliance.
Summary Generated by Built In
Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins.
Why join Coupa?
- Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend.
- Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence.
- Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other.
Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa.
The Impact of a Sr. Payroll Specialist to Coupa:
We are seeking a detailed‑oriented and experienced Senior Payroll Specialist to join our fast-growing team.While this role oversees global payroll operations, significant preference will be given to candidates with extensive, hands-on experience in India payroll and statutory compliance. This role is critical to managing end-to-end operations and providing expert support to our employees. The ideal candidate will possess strong organizational skills, the ability to thrive under payroll deadlines, and a collaborative mindset to support our cross‑functional teams.
What You’ll Do:
- End-to-End Processing: Follow the payroll calendar timelines to prepare accurate inputs, validate new hire information, and submit data for next-level review and vendor processing.
- Quality Assurance: Review and validate payroll outputs, salary calculations, and backup records to ensure 100% accuracy.
- Financial Coordination: Coordinate approvals with the payroll manager, process payments (Net, tax, invoices), and share Gross‑to‑Net and Journal Entries with the accounting team.
- Query & Vendor Management: Manage daily payroll queries, ticketing systems, and vendor communications efficiently.
- Post Payroll activities: Complete trackers, KPIs, FloQast sign‑offs, and manage timely statutory payments (PF, PT, TDS and other Compliance Payment).
- Audit & Year-End: Manage year‑end filings, reconciliations, and employee support for tax forms (e.g., Form 16 /130). Prepare comprehensive payroll data for audits and ensure adherence to internal controls. Support all internal and external financial audits
- Process Improvement: Ensure timely updates to Standard Operating Procedures (SOPs) and act as a reliable backup for team members. Lead initiatives to streamline payroll workflows and enhance efficiency in collaboration with cross-functional partners
- Cross-Functional Collaboration: Partner closely with HR and other related department to ensure seamless data flow between systems and verify that personnel changes are accurately reflected in payroll
- Compliance & Tax Management: Apply deep knowledge of international tax regulations, local wage laws, and statutory requirements to ensure full global compliance.
- Records Management: Maintain comprehensive payroll records in accordance with company policies and internal control protocols (SOX/compliance)
What you will bring to Coupa:
- Experience: Minimum 10–12 years of recent, ideally within a fast-growth company environment, and experience in Tech company can be added advantage
- Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
- Technical Proficiency: Advanced proficiency in modern payroll systems, service desk tools, and MS Excel (VLOOKUPs, pivot tables, etc.).
- Subject Matter Expertise: Deep, proven knowledge of Indian payroll protocols, labor laws, taxation, statutory regulations, and audit requirements.
- Work Ethic: Ability to work under pressure, meet strict deadlines, and maintain strict data confidentiality with a strong sense of professional integrity.
- Analytical Mindset: Highly detail-oriented with a passion for numerical accuracy and data integrity.
- Communication: Exceptional verbal and written communication skills; able to explain complex payroll concepts to non-technical stakeholders.
- Adaptability: Proactive and flexible; comfortable navigating the shifting priorities of all business.
- Problem Solving: Assertive and creative approach to resolving issues and escalating risks when necessary.
The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location.
At Coupa, we are 100% committed to creating and nurturing an environment that supports your physical, mental, and community well-being. We offer a comprehensive suite of benefits designed to help you and your family thrive:
Global Well-Being Perks (For All Employees Globally)
- Global Wellness Days: Enjoy two designated, company-wide paid wellness days off each year (typically the first Friday in March and the last Friday in September) so the entire global team can unplug, step away, and recharge together .
- Birthday Time-Off: Celebrate your day! Coupa provides a paid day off on your birthday or another day of your choice within your birthday month .
- Volunteer Time Off (VTO): Giving back is in our DNA. We offer 40 hours of paid VTO annually to support the community initiatives and volunteer programs you are passionate about .
- Employee Assistance Program (EAP): Access free, confidential, 24/7/365 counseling and resources for emotional support, work-life solutions, financial advice, legal guidance, and support for new parents .
- Business Travel Protection: Travel with peace of mind. Zurich Travel Assist provides medical, safety, pre-trip planning, and emergency support during any business travel .
- Referral Bonus Program: Share the Coupa experience! Receive generous monetary referral bonuses when you successfully refer talented friends or acquaintances who are hired into open roles .
Please note: In addition to these global well-being perks, Coupa offers highly competitive, location-specific benefits packages (which include comprehensive medical/dental insurance, retirement/pension plans, and life or accident protection) tailored to your primary work location. Your recruiter will walk you through the specific regional benefits package for this role during the interview process.
Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees.
Please be advised that inquiries or resumes from recruiters will not be accepted.
By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.
Skills Required
- Minimum 10-12 years of recent experience
- Bachelor's degree in Accounting, Finance, Human Resources, or a related field
- Advanced proficiency in modern payroll systems
- Experience with service desk tools
- Advanced Microsoft Excel proficiency, including VLOOKUPs and pivot tables
- Deep knowledge of Indian payroll protocols, labor laws, taxation, statutory regulations, and audit requirements
- Ability to work under pressure and meet strict deadlines
- Ability to maintain data confidentiality and professional integrity
- Strong numerical accuracy and data integrity
- Exceptional verbal and written communication skills
- Ability to explain complex payroll concepts to non-technical stakeholders
- Proactive, flexible, and adaptable approach
- Assertive and creative problem-solving skills
- Experience in a fast-growth company environment
- Experience in a technology company
What the Team is Saying
Aditya Maheshwari
Sr. Software Engineer, Cloud
Alex Moon
Operations Analyst, Order Management
Jose Miguel Jimenez
Procurement
Jessica Fonseca
Technical Support Specialist
Daniela Aristizábal
Associate Planning & Operations Analyst
Coupa Compensation & Benefits Highlights
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Healthcare Strength — Coverage includes medical, dental, and vision for employees and dependents starting Day 1, and plan quality is often characterized as good to very good. Mental‑health and employee‑assistance resources further bolster the offering.
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Leave & Time Off Breadth — Flexible/unlimited-style time off, floating holidays, and 40 hours of paid volunteer time are highlighted across locations. These policies are frequently cited alongside strong overall PTO usability depending on role and workload.
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Parental & Family Support — Paid parental leave and family-support resources (e.g., adoption, surrogacy, and back-to-work assistance) are explicitly included. Recent examples reference multi‑month leave durations for new parents.
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The Company
What We Do
Coupa is a global technology company that helps businesses run smarter by connecting all the ways they spend money — from procurement and expenses to payments and supply chain decisions — in one intelligent platform. In simple terms, Coupa gives organizations the visibility and control they need to make better financial choices, reduce waste, and drive real impact. It’s where technology meets purpose: helping companies manage their resources more responsibly while creating a positive ripple across their people, partners, and the planet.
Why Work With Us
At Coupa, we prioritize an inclusive and empathetic workplace where every voice is valued. Our teams are proactive and accountable, ensuring we collaborate effectively to achieve our goals. The foundation of our culture rests on our people; we believe in fostering an environment that encourages innovation and curiosity.
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Coupa Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Our virtual-first approach is intentional. It gives you the freedom to do your best work in a space that supports focus, balance, and creativity, while staying connected to a global team of changemakers who are redefining the future of business spend
Typical time on-site:
Flexible
Foster City
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Ann Arbor
Bangalore office
Bogotá, CO
Boston, MA
Chicago, IL
Dubai, Dubai 48800
Hyderabad office
São Paulo, BR
Pune office
Shivaji Nagar, IN
Singapore, SG
Tokyo Office
Uppsala, SE
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