The Impact of a Senior Payroll Specialist at Coupa:
We are seeking a detailed‑oriented and experienced Senior Payroll Specialist to join our fast-growing team.While this role oversees global payroll operations, significant preference will be given to candidates with extensive, hands-on experience in India payroll and statutory compliance. This role is critical to managing end-to-end operations and providing expert support to our employees. The ideal candidate will possess strong organizational skills, the ability to thrive under payroll deadlines, and a collaborative mindset to support our cross‑functional teams.
What You’ll Do
- End-to-End Processing: Follow the payroll calendar timelines to prepare accurate inputs, validate new hire information, and submit data for next-level review and vendor processing.
- Quality Assurance: Review and validate payroll outputs, salary calculations, and backup records to ensure 100% accuracy.
- Financial Coordination: Coordinate approvals with the payroll manager, process payments (Net, tax, invoices), and share Gross‑to‑Net and Journal Entries with the accounting team.
- Query & Vendor Management: Manage daily payroll queries, ticketing systems, and vendor communications efficiently.
- Post Payroll activities: Complete trackers, KPIs, FloQast sign‑offs, and manage timely statutory payments (PF, PT, TDS and other Compliance Payment).
- Audit & Year-End: Manage year‑end filings, reconciliations, and employee support for tax forms (e.g., Form 16 /130). Prepare comprehensive payroll data for audits and ensure adherence to internal controls. Support all internal and external financial audits
- Process Improvement: Ensure timely updates to Standard Operating Procedures (SOPs) and act as a reliable backup for team members. Lead initiatives to streamline payroll workflows and enhance efficiency in collaboration with cross-functional partners
- Cross-Functional Collaboration: Partner closely with HR and other related department to ensure seamless data flow between systems and verify that personnel changes are accurately reflected in payroll
- Compliance & Tax Management: Apply deep knowledge of international tax regulations, local wage laws, and statutory requirements to ensure full global compliance.
- Records Management: Maintain comprehensive payroll records in accordance with company policies and internal control protocols (SOX/compliance)
What You Will Bring to Coupa
- Experience: Minimum 8–10 years of recent, ideally within a fast-growth company environment, and experience in Tech company can be added advantage
- Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
- Technical Proficiency: Advanced proficiency in modern payroll systems, service desk tools, and MS Excel (VLOOKUPs, pivot tables, etc.).
- Subject Matter Expertise: Deep, proven knowledge of Indian payroll protocols, labor laws, taxation, statutory regulations, and audit requirements.
- Work Ethic: Ability to work under pressure, meet strict deadlines, and maintain strict data confidentiality with a strong sense of professional integrity.
- Analytical Mindset: Highly detail-oriented with a passion for numerical accuracy and data integrity.
- Communication: Exceptional verbal and written communication skills; able to explain complex payroll concepts to non-technical stakeholders.
- Adaptability: Proactive and flexible; comfortable navigating the shifting priorities of all business.
- Problem Solving: Assertive and creative approach to resolving issues and escalating risks when necessary.
What the Team is Saying
Coupa Compensation & Benefits Highlights
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Healthcare Strength — Health coverage is described as comprehensive, spanning medical, dental, vision, and mental‑health resources from day one. Plan breadth and wellness support are consistently emphasized.
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Leave & Time Off Breadth — Time off includes flexible or unlimited PTO, paid parental leave, floating holidays, and dedicated volunteer time. Remote‑friendly practices are noted to support taking time away.
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Parental & Family Support — Family‑building and caregiving supports include fertility benefits, generous parental leave, and resources for adoption and elder care. Return‑to‑work assistance and an onsite Mother’s Room are highlighted.
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What We Do
Coupa is a global technology company that helps businesses run smarter by connecting all the ways they spend money — from procurement and expenses to payments and supply chain decisions — in one intelligent platform. In simple terms, Coupa gives organizations the visibility and control they need to make better financial choices, reduce waste, and drive real impact. It’s where technology meets purpose: helping companies manage their resources more responsibly while creating a positive ripple across their people, partners, and the planet.
Why Work With Us
At Coupa, we prioritize an inclusive and empathetic workplace where every voice is valued. Our teams are proactive and accountable, ensuring we collaborate effectively to achieve our goals. The foundation of our culture rests on our people; we believe in fostering an environment that encourages innovation and curiosity.
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