Senior Payroll Processor & Accounts Payable Specialist

Position Title: Senio Payroll Processor & Accounts Payable Specialist

FLSA Classification: Employee

Reports to: Finance Operation Director

Overview

The Sr. Payroll Processor & Accounts Payable Specialist supports two critical Finance Operations functions by ensuring payroll and accounts payable activities are completed accurately, timely, securely, and in compliance with organizational and regulatory requirements. The role processes and reviews multi-state payroll, supports payroll tax administration & reconciliations, processes vendor invoices, assists in maintaining accurate payroll and vendor records, and resolving employee and vendor inquiries. The position partners closely with Payroll, Accounting, Human Resources, internal staff, and vendors and serves as a knowledgeable resource for payroll and accounts payable procedures and systems.

The ideal candidate is highly organized, detail-oriented, deadline-driven, and able to manage confidential information and high transaction volume. Strong numerical, analytical, problem-solving, and customer service skills are essential.

Qualifications and Skills Necessary

1. High school diploma or GED required; bachelor’s degree in accounting, finance, business or a related field preferred. 
2. Five or more years of payroll experience, including working knowledge of payroll practices, multi-state payroll, and payroll tax requirements.
3. Two or more years of full cycle accounts payable experience; not-for-profit accounting preferred.
4. Experience processing payroll for a mid-sized to large multi-state organization with more than 1,000 employees preferred
5. Knowledge of ADP Workforce Now required.
6. General ledger account system experience required; NetSuite preferred. 
7. Experience with Concur and Salesforce is a plus.
8. Advanced proficiency in Microsoft Excel is required.
9. Experience obtaining state and local tax identification numbers for the U.S. jurisdictions and territories.
10. Ability to accurately manage a large volume of transactions and apply sound logic and analytical skills when resolving issues.
11. Excellent customer service, interpersonal, communication, time management and organizational skills.
12. Ability to handle confidential information discreetly and professionally.
13. Ability to collaborate at all levels, meet deadlines, maintain accuracy, and work independently.

Duties and Responsibilities

Payroll Processing and Tax Administration

1. Collect and review employee information, hours, and payroll-related changes, and communicate updates to the Finance Operations Director, Payroll Manager and related team members.
2. Maintain accurate payroll records, documentation and transaction history.
3. Assist with reviewing biweekly payrolls before and after transmittal for accuracy and completeness across multiple company codes & states.
4. Partner with the Payroll Manager & Finance Operations Manager to calculate wages and tax deductions.
5. Respond to payroll-related inquiries and resolve concerns in a timely and professional manner.
6. Assist with W-2 reconciliations and process corrections as required.
7. Assist with investigating and resolving payroll tax notices, penalties, and questionnaire requests.
8. Partner with Accounting to identify and resolve payroll and tax variances.
9. Conduct quarterly audits of payroll records in conjunction with the Payroll Manager to support accuracy & compliance.
10. Serve as backup to the Payroll Manager as needed.

Accounts Payable Processing and Vendor Administration

Operational Support, Controls, and Audit

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We comply with all applicable laws including E.O. 11246 and the Vietnam Era Readjustment Assistance Act of 1974 governing employment practices and do not discriminate on the basis of any unlawful criteria in accordance with 41 C.F.R. §§ 60-300.5(a)(12) and 60-741.5(a)(7). As a federal government contractor, we take affirmative action on behalf of protected veterans.

The CDC Foundation is a smoke-free environment. 

Relocation expenses are not included. 

About the CDC Foundation

The CDC Foundation is an independent nonprofit authorized by Congress to mobilize philanthropic partners to support the public health system, including the U.S. Centers for Disease Control and Prevention (CDC), in preventing and responding to threats to health. In this role, we are focused on one priority: building catalytic, flexible and impactful partnerships—with corporations, philanthropies, individuals and organizations—to help improve the health and lives of people in all communities, everywhere. Visit www.cdcfoundation.org for more information

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