Senior Payroll & Benefits Administration Specialist

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions, enabling the communities we support to grow and succeed in the right ways, all more confidently and more often—that’s what we call the courage to thrive.   We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive. Try new things, learn new skills and discover what you excel at—all from Day One.

As a wholly owned subsidiary of U.S. Bank, Elavon is committed to building the platforms and ecosystems that help over 1.5 million customers around the world to achieve their financial goals—no matter what they need. From transaction processing to customer service, to driving innovation and launching new products, we’re building a range of tailored payment solutions powered by the latest technology. As part of our team, you can explore what motivates and energizes your career goals: partnering with our customers, our communities, and each other.

We actively uphold transparent and fair hiring practices that support individual opportunity, inclusive culture, and career mobility across all levels of our organisation.

We offer meaningful opportunities for growth, a culture of inclusion, and a strong commitment to transparency and integrity in everything we do.

We are looking for an experienced Senior Payroll & Benefits Administration Specialist to join our European Payroll Team. In this role, you will oversee payroll and benefits operations for Poland, ensuring accuracy, compliance, and efficiency. You will collaborate with external providers, support internal teams, and contribute to global projects within the Payroll & Benefits area.

Key Responsibilities

• Manage end-to-end payroll and benefits processes for Poland.

• Partner with an external payroll provider to process salaries for 1,400 plus employees.

• Verify payroll calculations and ensure compliance with legal and internal standards.

• Support and coordinate tasks within the Polish payroll team.

• Oversee benefits administration and manage vendor relationships.

• Ensure proper storage and maintenance of payroll documentation in line with regulations.

• Liaise with ZUS, Tax Office, and other institutions as required.

• Participate in internal and external audits.

• Collaborate with the HR Risk team to ensure process integrity.

• Monitor and manage the employee query system.

• Drive improvements in payroll and benefits processes.

• Handle internal and external inquiries (reporting, analysis, task execution).

• Work closely with the European Payroll Team and contribute to global projects.

Requirements

• Proven experience in a similar role.

• Strong knowledge of Polish labor law, tax regulations, and social security; familiarity with European payroll regulations is a plus.

• Experience working with external payroll providers is a plus.

• Excellent English communication skills (spoken and written).

• Advanced proficiency in MS Office, especially Excel.

• Knowledge of Workday is an advantage.

• Strong interpersonal, organizational, and analytical skills.

• Ability to adapt to changing business needs.

Accessibility

We are committed to providing an inclusive and accessible recruitment experience. If you need adjustments at any stage of the application or hiring process, please contact your recruiter for guidance and support.

Total Rewards

U.S. Bank is committed to fair, equitable, and transparent compensation practices in line with local regulatory and legal requirements. Our total rewards approach is designed to attract, retain, and support top talent while ensuring equal pay for work of equal value.

We offer a market-competitive compensation package that includes:

• Clearly defined salary ranges aligned with industry benchmarks and internal equity standards.

• Performance-based incentives for eligible employees (as defined by relevant plan rules), awarded through transparent, objective criteria that recognize both individual and company performance.

• Inclusive equitable benefits that are accessible to all employees and focused around our 3 main pillars of financial wellbeing, health & wellness).

• Continuous development opportunities including training, education support, and career progression pathways based on inclusive and transparent criteria.

• Employee recognition programs that celebrate achievements and milestones for all.

We regularly review our compensation and benefits to ensure they remain competitive, inclusive, and responsive to employee needs and market trends. Further details of the compensation package will be provided upon application.

We encourage candidates to explore the full value of our offer, including monetary and non-monetary benefits, at Employee benefits and development | U.S. Bank | Elavon.

Closing Date

Posting may be closed earlier due to high volume of applicants.

We aim to provide timely updates throughout the process and encourage early applications to ensure consideration.