Senior Payroll and Financial Analyst

Eden Autism is currently seeking a Senior Payroll and Financial Analyst. This role serves as a key resource for payroll accuracy, wage and hour compliance, internal controls, audit readiness, and payroll-related systems improvements. The position requires advanced analytical skills, strong judgment, and the ability to identify discrepancies, perform root-cause analysis, recommend corrective actions, and support management decision-making through accurate reporting and financial analysis.

MUST HAVES:

• Bachelor’s degree in accounting, finance, business, or a related field
• Minimum of five (5) years of progressively responsible payroll, accounting, financial analysis, or related experience, including experience with payroll processing using Paycom, payroll tax compliance, general ledger reconciliations, financial reporting, audit support, and internal controls.

RESPONSIBILITY SNAPSHOT:

Payroll Processing

• Independently manage complex biweekly payroll cycles for exempt and non-exempt employees, including data validation, imports, calculations, exception review, approval coordination, and final submission.
• Research and resolve overpayments, underpayments, missed payments, rejected direct deposits, stop payments, and other complex payroll issues requiring discretion and judgment.
• Maintain payroll documentation to support internal review, external audits, employee inquiries, and corrective action plans.

Employee Payroll Administration

• Maintain accurate employee payroll records, including new hires, terminations, transfers, pay rate changes, job changes, deductions, garnishments, direct deposits, and other payroll-related data.
• Respond to employee payroll inquiries professionally and timely, including matters involving pay discrepancies, deductions, tax withholding, direct deposits, garnishments, and time off balances.
• Coordinate with Human Resources, Finance, managers, payroll service providers, and benefits vendors to resolve payroll and employee data issues.

Benefits & Deductions Administration

• Administer and reconcile payroll-related deductions for health, retirement, HSA/FSA, life insurance, voluntary benefits, garnishments, and other employee deductions.
• Coordinate with Human Resources, benefits carriers, third-party administrators, and payroll service providers to ensure accurate benefit deduction setup, changes, payments, and reporting.
• Process 403(b), 457(b), and 457(f) retirement payments and related payroll reporting accurately and timely.

Compliance & Regulatory Reporting

• Monitor payroll practices for compliance with the New Jersey Wage and Hour Law, federal and state tax requirements, benefit plan requirements, garnishment rules, and agency policies.
• Review payroll tax filings, W-2 reporting, quarterly filings, retirement plan contributions, and regulatory submissions for accuracy and completeness.
• Support quarter-end and year-end payroll processes, including W-2 preparation and verification, payroll tax review, reconciliations, and audit documentation.
• Provide support for the preparation of the monthly Current Employment Statistics and the quarterly Multiple Worksite reporting to the Bureau of Labor Statistics and New Jersey Department of Labor.

Accounting & Financial Reconciliation

• Reconcile payroll registers to the general ledger and investigate differences among payroll, HRIS, benefits, banking, and accounting records.
• Prepare payroll journal entries, labor distribution entries, accruals, reclassifications, and adjusting journal entries with appropriate documentation.
• Reconcile bank, investment, credit card, payroll liability, benefit deduction, and other assigned general ledger accounts.
• Maintain an agency-wide capitalized equipment inventory to support asset tracking, financial reporting, and audit readiness.

Reporting & Analytics

• Prepare recurring and ad hoc payroll and financial reports, including labor distribution, overtime, headcount, accruals, staffing cost trends, benefit deductions, and payroll liability analyses.
• Prepare exception reports and analytical summaries that support compliance review, audit readiness, and management decision-making.

Audit & Internal Controls

• Support internal, external, financial, payroll, workers’ compensation, pension plan, and regulatory audits by preparing schedules, reconciliations, reports, and supporting documentation.
• Maintain payroll procedures, checklists, reconciliation templates, and process documentation to promote consistency, accuracy, and audit readiness.
• Ensure appropriate documentation is maintained for sensitive payroll, compensation, benefits, employee, and financial information.

Systems & Technology

• Test, validate, and document payroll and financial system changes to ensure accuracy, compliance, and proper integration with accounting records.
• Administer the Sage Expense Management System, ensure proper coding of VISA expenses, and upload VISA expense data into the NetSuite General Ledger.
• Identify opportunities to automate manual processes, improve reporting accuracy, strengthen internal controls, and enhance system efficiency.

Training & Support

• Participate in new hire entry-level training related to payroll, timekeeping, Sage expense management, and internal procedures.
• Serve as a technical resource regarding payroll, VISA expense management and reporting, and system-related questions.

(The responsibilities listed are representative and not all-inclusive; other duties may be assigned by the supervisor.)

ADDITIONAL REQUIREMENTS:

• Advanced knowledge of payroll processing, payroll tax compliance, HRIS/payroll systems, payroll controls, benefit deduction reconciliation, wage and hour requirements, and general ledger integration.
• Strong working knowledge of federal and New Jersey wage and hour laws, payroll tax requirements, benefit plan deductions, garnishments, retirement plan contributions, and payroll audit requirements.
• Advanced proficiency in Microsoft 365 applications, particularly Excel, including pivot tables, lookup formulas, data validation, reconciliations, exception reporting, and large-data analysis.
• Proficiency with Paycom and other expense management reporting tools.
• Strong analytical skills, including the ability to identify discrepancies, investigate root causes, interpret data, and recommend corrective actions.
• Excellent organizational, administrative, and time-management skills, with the ability to prioritize tasks, manage multiple deadlines, and maintain a high level of accuracy in a fast-paced, high-volume environment.
• Exceptional written and verbal communication skills, including the ability to compose, proofread, and edit correspondence, employee communications, reports, procedures, and training materials.
• Strong interpersonal, problem-solving, and decision-making skills, with the ability to work collaboratively with Finance, Human Resources, Information Technology, managers, auditors, vendors, and leadership.
• Ability to handle highly sensitive and confidential compensation, benefit, employee, payroll, and financial information with discretion, professionalism, sound judgment, tact, and diplomacy.
• Self-motivated and proactive, demonstrating initiative, adaptability, independent judgment, and a customer-focused approach while effectively responding to changing business needs.

What you’ll love about Eden:

• Benefits: Eden offers a well-rounded benefits package including medical and dental, life insurance, retirement savings, paid time off, and more.
• Growth: In addition to tuition assistance, we have many opportunities for team building and professional development.
• Core Values: Believe More + Do What it Takes + Work Together + Show Compassion + Be True

Eden is an Equal Opportunity Employer

Eden is an E-Verify employer