Senior Payroll Administrator

HealthPartners is hiring a Senior Payroll Administrator. This position performs the computations, processing record keeping functions of the organizational wide Payroll Department, adhering to the FLSA requirements and to the requirements of the Collective Bargaining agreements. Assist in the training of new payroll team members, and payroll management team with assigned projects

MINIMUM QUALIFICATIONS: 

• Education, Experience or Equivalent Combination:
• High School Diploma or Associate of Arts degree in a related field
• Five to six years’ experience in the Payroll department of a medium to large organization
• Five to six years’ experience with Oracle Fusion Payroll Software or similar HCM/Payroll applications such as Peoplesoft, Workday, or Ceridian Dayforce
• Five years or more computer experience with Microsoft Excel, Word, Access or comparable applications

• Licensure/ Registration/ Certification:
  •  
• Knowledge, Skills, and Abilities:
• Ability to observe differences in copy, proof names\numbers and avoid perceptual errors in computations
• Excellent oral and written communication skills
• Strong data entry skills
• Advanced problem-solving skills
• Excellent customer service skills
• Ability to work independently with minimal direction
• Ability to work and partner with a wide variety of people
• Ability perform calculations quickly and accurately
• Demonstrated planning, organization, and time management skills
• Ability to make logical decisions and meet deadlines
• Ability to analyze and interpret data and to communicate action plans via written documentation.
• Knowledge of data processing capabilities

PREFERRED QUALIFICATIONS: 

• Education, Experience or Equivalent Combination:
• Five to seven years’ experience with in-house payroll processing
• Experience in a health care environment
• Post-secondary education including courses in accounting, human resources, data analytics, mathematics, and computer hardware and software
• Functional HRIS experience

• Licensure/ Registration/ Certification:

• Certified Payroll designation (CPP)

  
  

ESSENTIAL DUTIES:  

1. Performs payroll closing from hand off (i.e., process and close payrolls, create checks, direct deposits, tax administration).
2. Handles all processes with the pre-check of the payroll check list including, but not limited to the following: GTL calculations, deductions computation, tax audits, and 401k/403b catch up calculations.
3. Responsible for the payroll check production process which includes printing and sealing of the payroll checks and vouchers for distribution either electronically or by US Mail.
4. Enters or loads all facets of payroll data into the Oracle Fusion Payroll System.
5. Responsible for running assigned payroll queries.
6. Communicates with outside agencies as a service to our employees within our company guidelines.
7. Updates various reports according to the appropriate schedules, i.e. dues and hours reports
8. Generates and balances reports pertaining to the billing of the voluntary deductions.
9. Acts as a Payroll Liaison for all assigned organizations as their payroll contact.
10. Provides excellent customer service by answering employees’ questions in a timely manner via email or phone.
11. Balances and audits payroll time records (records that were uploaded or data entered) for validity and ensures that they comply with HealthPartners policy and the Collective Bargaining Agreements.
12. Understands and follows manual checks, voids, and adjustments processes.
13. Performs audits to maintain the accuracy of the payroll data.
14. Sets up, computes, balances, and distributes monies according to legal limitations on garnishments, child support, or levies.
15. Independently investigates and resolves Payroll processing issues.
16. Identifies and documents system problems and coordinates their resolution with Information Services, Finance, Human Resources, and the Payroll staff.
17. Coordinates resolution of problems or implementation of revisions with the appropriate personnel.
18. Communicates system problems and enhancements to the appropriate staff in a timely manner.
19. Completes special projects as requested by payroll department management.
20. Performs routine audits of Payroll Processes.
21. Documents audit results and reviews them with supervisors, including recommendations for both individual and unit training needs.
22. Assists with quarterly reporting.
23. Assists with year-end processing.
24. Liaison to Accounting for payroll tax administration.
25. Produces, balances, and maintains W-2 and W-2C information.
26. Works with the Payroll Business Analyst to test software patches and upgrades.
27. Assists in the computation of data directly attached to the information of W-2 processing.
28. Balances W-2 data prior to the distribution.
29. Performs other duties and projects as assigned.

At HealthPartners we believe in the power of good – good deeds and good people working together. As part of our team, you’ll find an inclusive environment that encourages new ways of thinking, celebrates differences, and recognizes hard work.

We’re a nonprofit, integrated health care organization, providing health insurance in six states and high-quality care at more than 90 locations, including hospitals and clinics in Minnesota and Wisconsin. We bring together research and education through HealthPartners Institute, training medical professionals across the region and conducting innovative research that improve lives around the world.

At HealthPartners, everyone is welcome, included and valued. We’re working together to increase diversity and inclusion in our workplace, advance health equity in care and coverage, and partner with the community as advocates for change.

Benefits Designed to Support Your Total Health
As a HealthPartners colleague, we’re committed to nurturing your diverse talents, valuing your dedication, and supporting your work-life balance. We offer a comprehensive range of benefits to support every aspect of your life, including health, time off, retirement planning, and continuous learning opportunities. Our goal is to help you thrive physically, mentally, emotionally, and financially, so you can continue delivering exceptional care.

Join us in our mission to improve the health and well-being of our patients, members, and communities.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identify, status as a veteran and basis of disability or any other federal, state or local protected class.