Senior Paralegal and Personal Assistant || HYBRID

OutForce is a people-first outsourcing company focused on building high-performing teams and long-term careers.

We partner with companies around the world, providing dedicated offshore professionals who work as an extension of our clients’ teams.

Unlike traditional outsourcing models, our people are fully embedded into their client’s business, creating meaningful work, stronger collaboration, and long-term career opportunities.

We are proud to be:

• Great Place to Work® Certified
  
• HR Asia Best Companies to Work for in Asia 2025
  
• HR Asia Most Caring Company Award 2025
  
• HR Asia Diversity, Equity & Inclusion Award 2025
  

At OutForce, we invest in our people through career growth opportunities, flexible work environments, supportive leadership, and a culture built on trust, collaboration, and continuous improvement.

As a tech-enabled, people-powered company, we are committed to helping our employees grow alongside some of the world’s most exciting businesses.

Join OutForce and build your future with one of Asia’s best workplaces.

About the Team You’ll Join

A Sydney-based legal practice providing expert advice in business, commercial, franchising, property, and environmental law, delivering practical and results-driven solutions for clients across Australia.

Job Overview:  

Employment type: Full-time

Shift: AU working hours

Work setup: HYBRID - ORTIGAS OFFICE

Salary: NEGOTIABLE

What we offer:

• Competitive compensation package aligned with your skills and experience
  

• Comprehensive HMO coverage, including a free dependent on Day 1
  

• Employee referral program with rewarding incentives
  

• 20 days of annual leave, giving you flexibility to manage your time
  

• Engaging team activities and events to keep work enjoyable
  

• Build strong, high-impact connections with key stakeholders across the business
  

• Take part in client engagement initiatives to elevate your professional experience
  

• 5-10+ years of legal support/paralegal experience, ideally within property law, conveyancing, land acquisition or a law firm.
  

• Typing letters via Teams and Managing emails and calendars
  

• Skilled in LEAP software e.g. opening files, using word precedents, creating templates (of course we will teach a suitable candidate if they don’t have LEAP experience)
  

• Putting precedents documents together
  

• Sending standard template letters to experts, managing dates, managing tasks
  

• Billing (i.e. entering billable units in LEAP software)
  

What You’ll Be Working On:

Legal & Property Support

• Provide paralegal and administrative support for land acquisition, property law and valuation matters.
  

• Prepare and organize legal documents, correspondence, precedents, templates and supporting documentation.
  

• Assist with compiling and maintaining property and legal files.
  

• Prepare documents and correspondence based on established precedents and templates.
  

• Coordinate with external experts and other parties by sending standard/template correspondence and following up on required documents and deadlines.
  

• Maintain accurate records of key dates, tasks, transactions and documentation.
  

• Assist with monitoring the progress of property/legal matters and ensure follow-ups are completed on time.
  

LEAP & Document Management

• Use LEAP to open and maintain files, manage precedents, create templates and update matter information.
  

• Prepare and compile documents in accordance with the lawyer's instructions.
  

• Enter billable units and assist with billing administration in LEAP.
  

• Maintain organized electronic files and ensure documents are saved correctly.
  

Personal Assistant / Administrative Support

• Draft and type correspondence and letters based on instructions, including information provided through Microsoft Teams.
  

• Manage emails, calendar appointments and meeting schedules.
  

• Manage daily tasks, reminders and deadlines.
  

• Coordinate meetings and follow-ups with clients, experts and other stakeholders.
  

• Use Microsoft Word, Excel, Outlook and Teams for day-to-day work
  

Ready to take your career to the next level? Join us and be part of a team that values your growth, celebrates your achievements, and empowers you to make a real impact. Apply today and start shaping your future with a company that invests in your success every step of the way!