Senior Manager, Global Study Budgets

What We Do

Care Access is a unique, multi-specialty network of research sites which operates as one connected team of physician investigators, nurse coordinators, and operations managers. Our goal is to engage every healthcare professional in clinical research and to make clinical trials a care option for every patient. By removing this bottleneck, Care Access is helping accelerate the approval and delivery of critical and life-saving therapies.

Who We Are

We care. Our people are the engines behind our mission: to revolutionize access to clinical trials for the benefit of patients everywhere. We care for one another, find new ideas to accelerate medicine, and seed a long-term impact for generations.

Position Overview

The Director, Budgets is a strategic leadership role responsible for developing and managing budgets specifically tailored to the organization’s portfolio of studies globally. This role requires creating accurate, competitive, and scalable budgets for projects and ensuring that contractual terms align with business goals. As a key player in the Global Site Network, the Director will also oversee the creation of country-specific rate cards, establish strategies for developing budgets, and provide expertise to win and execute contracts effectively.

What You'll Be Working On

Duties include but not limited to:

-Develop detailed, study-specific budgets tailored to the needs and requirements of contracts.

-Collaborate with Business Development and project teams to ensure budgets are competitive and align with client expectations.

-Maintain a repository of budget templates and tools for efficient and accurate budget creation.

-Conduct benchmarking and market analysis to inform cost assumptions and improve budget competitiveness.

-Create and maintain standardized rate cards for different countries, incorporating local market conditions, regulatory requirements, and cost structures.

-Regularly review and update rate cards to reflect market trends, inflation, and organizational changes.

-Ensure rate card consistency and compliance across all regions while maintaining flexibility for localized needs as well as internal service lines.

-Build and implement a scalable strategy for the development of budgets that supports the organization’s business development goals.

-Partner with business development teams to craft proposals and bids that are financially sound and strategically advantageous.

-Establish processes and best practices for budget development, ensuring efficiency and accuracy.

-Identify and mitigate risks related to financial planning and contractual obligations during the proposal stage.

-Collaborate with legal and operational teams to address contractual risks and opportunities.

-Manage a centralized system for tracking and managing contract lifecycles, ensuring timely renewals and compliance.

-Lead and mentor a team of professionals responsible for budget creation, and financial analysis.

-Collaborate with operational and business development teams to ensure alignment between budgets, CTAs, and organizational objectives.

-Foster strong relationships with external stakeholders, including clients and vendors, to support successful contract execution.

-Provide actionable insights and recommendations to senior leadership based on budget and contract performance metrics.

-Present complex budgetary and contractual information to internal and external stakeholders in a clear, concise manner.

-Act as the organization’s subject matter expert on budget matters, providing guidance during contract negotiations and study planning.

-Develop and deliver training programs to build budget expertise across the organization.

Physical and Travel Requirements

·       This is a remote position with less than 10% travel requirements. Occasional planned travel may be required as part of the role.

What You Bring

Knowledge, Skills, and Abilities:

·       Advanced knowledge of budgeting principles, financial modelling, and contract negotiation.

·       Strong analytical skills to create competitive and accurate budgets for complex studies.

·       Ability to manage and develop scalable processes for budget and CTA creation.

·       Proficiency in financial and contract management software and systems.

·       Excellent leadership and communication skills, with the ability to collaborate across departments and cultures.

·       Strategic thinking and problem-solving.

·       Attention to detail and organizational skills.

·       Strong negotiation and interpersonal abilities.

·       Adaptability to operate in a dynamic, global environment.

Certifications/Licenses, Education, and Experience:

·       10+ years of experience in budget management, financial strategy, and/or contract administration within a project-based or service-driven environment, preferably in a Site Network organization.

·       Proven expertise in creating budgets for studies and contracts in a global setting.

Experience with global rate card creation and management.