Senior Manager - Fund Administration

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What's In It For You?

• Competitive salary.
• We are globally hybrid (please check the specifics for this role during interview process).
• Flexible working hours.
• Private Pension Plan fully paid by the company after probation.
• Private medical insurance with Catastrophe cover fully paid by the company.
• Employee recognition program and spot bonuses.

Purpose of the Job

Become a trusted advisor for a portfolio of Luxembourg fund clients, acting as their key day-to-day contact on corporate governance, legal and administrative matters. This role offers the opportunity to work across the full lifecycle of fund structures, from incorporation through to ongoing governance, transactions and liquidations. You'll collaborate with clients, regulators, legal advisers and internal specialists while helping to ensure strong governance, regulatory compliance and operational excellence. With exposure to complex transactions, board activities and AML/CFT matters, this position provides an excellent opportunity to deepen your expertise in Luxembourg funds and develop your leadership capabilities within a dynamic and highly regulated environment.

Main Responsibilities

• Serve as the primary relationship contact for a portfolio of Luxembourg fund clients, providing expert support on legal, corporate governance and administrative matters.
• Coordinate the full lifecycle of client entities, including incorporations, transactions, restructurings, governance activities and liquidations.
• Prepare and review legal and corporate documentation, including board packs, resolutions, agreements, meeting materials and minutes.
• Partner with clients, regulators, notaries, lawyers, auditors and internal teams to ensure the effective management of client matters and regulatory obligations.
• Support AML/CFT, risk and compliance activities, including due diligence reviews, risk assessments, policy implementation and regulatory reporting requirements.
• Oversee recurrent client activities, audit coordination, statutory filings, annual accounts approvals and the maintenance of accurate corporate records.
• Manage billing and fee collection activities while ensuring a high standard of service delivery and responsiveness to client requirements.
• Guide and support junior team members, sharing technical expertise and contributing to a collaborative, high-performing team environment.

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Knowledge, Skills and Experience

• Master's degree in Law, Business Administration or a related discipline, with legal or corporate governance certifications considered an advantage.
• At least 5 years' experience within the Luxembourg funds sector, particularly in corporate governance, legal administration or fund structuring activities.
• Strong technical knowledge of Luxembourg law, fund administration and corporate governance frameworks, with an interest in financial services and regulated environments such as the CSSF.
• Ability to draft, review and interpret legal and corporate documentation, supported by sound judgement and effective risk awareness; AML/CFT knowledge would be advantageous.
• Excellent communication, stakeholder management and people leadership skills, with the ability to build credibility with clients, regulators and colleagues at all levels.
• Strong organisational, analytical and problem-solving capabilities, combined with fluency in English; additional languages such as French or German would be beneficial.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.