Senior Manager - Facilities

We are seeking a strategic, detail-oriented Facilities Sr Manager with experience managing multiple locations to lead our facilities operations across a growing real estate footprint. This position plays a key role in launching new locations, negotiating vendor and lease agreements, and driving cross-functional capital projects that support the company’s rapid scale-up.

As a Facilities Manager at Apptronik, you will be responsible for ensuring seamless operations across existing and new facilities while leading initiatives to enhance workplace safety, efficiency, and performance. This role is ideal for someone with strong project management skills, a proactive mindset, and a passion for creating functional, engaging work environments.  You will work closely with different departments to manage furniture/equipment builds, maintenance & repairs, vendor coordination, and facilities infrastructure.

• Multi-Site Operations Management: Oversee the day-to-day operations and long-term planning for multiple facilities, ensuring high levels of service, cleanliness, and functionality across all locations.
• New Location Setup: Lead facility buildouts, site readiness, and onboarding of new spaces — including vendor mobilization, furniture and equipment installation, utilities, and compliance.
• Contract and Lease Negotiation: Manage and negotiate service contracts, leases, and facility-related agreements. Partner with Legal and Finance teams to ensure favorable terms and cost efficiency.
• Project Management: Plan and execute facility improvement projects, expansion plans, and relocations. Create project timelines, budgets, and stakeholder communications for major initiatives.
• Space Planning and Optimization: Collaborate with workplace and departmental leaders to design productive, scalable workspaces that support business growth and employee well-being.
• Health, Safety & Compliance: Ensure all sites adhere to OSHA, fire safety, ADA, and environmental standards. Implement emergency preparedness and safety protocols.
• Vendor & Budget Oversight: Manage vendor performance and budgets for maintenance, repairs, janitorial, HVAC, and security. Ensure timely invoicing and contract renewals.
• Physical Security and Systems Oversight: Oversee installation and management of badge access, surveillance systems, and security protocols for all sites.
• Reporting & Analytics: Track and report KPIs such as occupancy rates, operating costs, and response time to service requests. Identify and act on trends and areas for improvement.

• Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with employees, vendors, and visitors.
• Technical Skills: Familiarity with office equipment, G-Suite, and security systems; ability to troubleshoot office-related issues.
• Safety Knowledge: Understanding of safety regulations and best practices for office environments.
• Organizational Skills: Strong organizational skills with the ability to manage multiple tasks and priorities efficiently.
• Results-Driven: Focused on delivering results and continuously improving operational efficiency.
• Innovative Mindset: Ability to foster innovation and identify opportunities for process improvements and cost reductions.
• Adaptability: Ability to thrive in a fast-paced, startup environment with changing needs and priorities.
• Judgment: Sound judgment and decision-making abilities in various situations.

• Lease Negotiation: Experience supporting or managing lease negotiations for commercial real estate, including understanding lease terms, coordinating with legal teams, and assisting in landlord communications.
• Facilities Management Software (FMS/FMA): Familiarity with facilities management software or tools (e.g., FM: Systems, Archibus, iOFFICE, or similar) for tracking maintenance, space planning, and asset management.
• Budgeting and Financial Management: Experience managing facility budgets and expenses, negotiating contracts with vendors and contractors, and monitoring/reporting on operational costs and forecasts.

• At least 3+ years of experience in Facilities, Office Management, or a similar role.
• High school diploma or equivalent required, Associate or Bachelor’s degree in facilities management, engineering, construction or data analytics is preferred
• Bilingual in Spanish preferred.