Senior Legal Assistant

TTM Technologies, Inc. – Publicly Traded US Company, NASDAQ (TTMI) – Top-5 Global Printed Circuit Board Manufacturer

TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency (“RF”) components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards (“PCB”s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market.

Additional information can be found at www.ttm.com

Under general supervision and exercising strong independent judgment, the Senior Legal Assistant provides high-level administrative and operational support to the Legal Department. This role performs a broad range of confidential administrative duties, coordinates department activities, manages schedules and communications, and supports legal and compliance-related matters.

In addition to traditional executive support responsibilities, this position assists with routine legal documentation and contract administration activities, including preparing, routing, tracking, organizing, and maintaining non-disclosure agreements, signature packages, and other legal records. The role may also provide paralegal-like administrative support on standard legal matters, document management, board materials, and departmental projects. Assignments require discretion, attention to detail, sound judgment, professionalism, and the ability to manage sensitive information with a high degree of confidentiality.

Duties and Responsibilities

• Provide senior-level administrative support to the Legal Department.

• Manage complex calendars, schedule meetings, conference calls, and video conferences, and coordinate logistics for internal and external meetings.

• Arrange domestic and international travel and prepare travel and entertainment expense reports.

• Organize, prepare, and distribute presentations, agendas, reports, correspondence, and meeting materials.

• Attend meetings as needed, record minutes, and track follow-up items.

• Handle highly confidential, sensitive, and time-critical information with discretion.

• Coordinate and complete special projects and administrative assignments with minimal supervision.

• Maintain department files, records, and electronic document systems in an organized and accurate manner.

• Manage invoice and accrual processing, vendor coordination, and other departmental administrative operations.

• Order office supplies, manage incoming mail, and support office events and department functions as needed.

• Assist with preparation, routing, tracking, execution, and filing of non-disclosure agreements and similar standard legal documents.

• Maintain contract and legal document logs, signature status reports, and related records.

• Support basic legal and paralegal-type administrative work such as document compilation, redlining assistance, signature packet preparation, record retention, and matter file organization.

• Assist in gathering, reviewing, and assembling information for audits, litigation holds, compliance reviews, board matters, or other legal department requests.

• Interface professionally with executives, employees, outside counsel, customers, vendors, and other external parties.

• Provide notary services including legalization of documents.  

Essential Knowledge and Skills

• Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook.

• Excellent verbal and written communication skills with professionalism, tact, and sound judgment.

• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.

• Ability to work independently, take initiative, and follow through on assignments with minimal direction.

• Strong attention to detail and accuracy in document preparation, proofreading, and recordkeeping.

• Experience handling confidential and sensitive business and legal information.

• Ability to revise, format, and manage documents efficiently, including redlined or edited drafts.

• Working knowledge of legal documents, contract routing, and document control practices preferred.

• Ability to assist with routine legal contract processes, including NDAs and related agreements.

• Professional demeanor and ability to interact effectively with senior executives and external stakeholders.

Education and Experience

• High school diploma or GED required; associate or bachelor’s degree preferred.

• Minimum 5 years of experience as a legal assistant

• Requires progressively responsible administrative support experience, including experience supporting senior executives or legal leadership.

•  Experience in a legal department, law firm, contract administration, or paralegal support environment is strongly preferred.

• Certified notary public preferred.

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TTM offers a variety of health and well-being benefit programs. Benefit options include medical, dental, vision, 401K, Flexible Spending Account, Health Savings Account, accident benefits, life insurance, disability benefits, paid vacation & holidays. Benefits are available 1st of the month following date of hire.

Compensation for roles at TTM Technologies varies depending on a wide array of factors including but not limited to the specific office location, role, skill set and level of experience. As required by local law, TTM provides a reasonable range of compensation for roles that may be hired in New York, California and Colorado. For California-based roles, compensation ranges are based upon specific physical locations.

Export Statement:
Must comply with TTM Export Control Policies and Procedures and all applicable laws including ITAR, EAR and OFAC including but not limited to: a) being able to identify ITAR product on the manufacturing floor and understand that access to these products and related technical data is restricted to only US Citizens and US Permanent Residents; b) recognition of  Foreign Person visitors by badge differentiation; c) understand and follow authorization procedures for bringing foreign visitors into facilities (VAL); d) understand the Export and ITAR requirements for shipments leaving the US; e) manage vendor approvals for ITAR manufacturing and services.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.