Our Mission:
Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of connected vehicles for millions of people around the world.
Why Drivemode:
Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the automotive market.
About The Role:
The Senior Internal Control & Legal Administration Specialist is responsible for driving internal control and legal administration activities for a company with offices in both Japan and the U.S., while serving as a key liaison between the organization and its Japanese parent company.
What you will do:
- Participate in internal audit, risk management, and related meetings led by the parent company, and review and analyze policies, audit findings, risk cases, and other relevant materials in both Japanese and English.
- Assess the applicability and relevance of information shared by the parent company to U.S. operations, identify internal control, compliance, and operational risk issues, and establish priorities.
- Establish key priorities for each fiscal year and manage cross-functional projects, action items, and follow-up activities through completion.
- Prepare reports and presentation materials in both Japanese and English for the Japanese parent company and U.S. management, and coordinate responses to information requests and follow-up activities. 2. Legal Administration
- Manage contract signature workflows, execution status, executed agreements, and related legal documents using electronic signature and document management systems such as DocuSign.
- Track contract renewal and expiration dates and other key information, and follow up with responsible stakeholders as needed.
- Coordinate legal-related communications in both Japanese and English among U.S. stakeholders, the Japanese parent company, and external legal counsel as needed. 3. Records Management
- Maintain and administer record retention policies and related requirements, taking into consideration parent company policies and applicable laws and regulations in both Japan and the U.S.
- Work with relevant functions to establish requirements, ownership, and processes for the retention, management, and disposal of company records.
- Review and update record retention policies and related processes in response to changes in laws, regulations, parent company policies, or business operations.
What we are looking for:
Relevant experience in internal control, risk management, compliance, legal administration, or a related field.
Business-level proficiency in both Japanese and English, including strong business communication and document preparation skills.
Ability to work effectively with stakeholders in both Japan and the U.S. and drive cross-border initiatives.
Strong project management skills with the ability to coordinate multiple functions and drive cross-functional projects through completion.
Experience with electronic signature and document management systems such as DocuSign is preferred.
Experience working for a U.S. subsidiary of a Japanese parent company or in a multinational environment is preferre
Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity or any other characteristics that make you unique.
We are committed to creating an accessible and inclusive workplace and welcome candidates with disabilities. Reasonable accommodations are available throughout the recruitment process and employment lifecycle to support individuals in performing their best work.
Skills Required
- Relevant experience in internal control, risk management, compliance, legal administration, or a related field
- Business-level proficiency in Japanese and English
- Strong business communication and document preparation skills in Japanese and English
- Ability to work effectively with stakeholders in Japan and the U.S.
- Experience driving cross-border initiatives
- Strong project management skills
- Ability to coordinate multiple functions and drive cross-functional projects through completion
- Experience with electronic signature and document management systems such as DocuSign
- Experience working for a U.S. subsidiary of a Japanese parent company or in a multinational environment
What We Do
Drivemode enables smarter, safer, connected driving in any vehicle. Drivemode was founded in 2014 by entrepreneurs from Zipcar and Tesla Motors who set out to fundamentally change the way consumers use technology in the car. Drivemode offers a mobile-based connected car platform through a consumer-facing Android app, driver assistance and analytics for fleet managers, and a bring-your-own-device connected car solution for automakers. The Drivemode app transforms a user’s phone into a car’s central computing device allowing voice-to-text messaging, music player overlay on navigation, “Do Not Disturb” mode, message auto-reply, and personalized travel recommendations. The Drivemode app has an automotive-grade interface designed and developed to adhere to National Highway Traffic Safety Administration safety guidelines for driving apps. Drivemode has raised $9.2M from industry leaders. Learn more at https://drivemode.com or download Drivemode at bit.ly/getdrivemode.
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