Senior Grants Manager

Job Description

General/Position Summary

The Grants Senior Manager is responsible for the overall management of the grants and sponsorships program in Medical Affairs. This role will have responsibility for queries around the submission and review process, including cross-functional training to key internal stakeholders, as well as providing support for the Vertex Award Programs. This role will ensure processes and procedures are conducted according to standards and SOPs established by Compliance, Legal, and Medical Affairs.

Key Duties and Responsibilities

• Provides oversight and full lifecycle management of incoming grant, humanitarian donations, sponsorship and membership requests for Vertex disease areas of interest. This includes oversight of grant committee meetings, contracting, milestone tracking/payments, reconciliations, budget planning and audit readiness
• Leads at least one of the Global Grant Committee Meetings, providing an assessment of the request and funder to the committee(s)
• Identifies ongoing enhancements to the grant and sponsorship processes to ensure compliance with Vertex's policies, utilizing industry insights and benchmarking data, and leads the implementation of the enhancements
• Participates in the creation of reports for grants and sponsorship tracking, including status reports, metrics and dashboards, and proactively communicates this information to the relevant internal stakeholders
• Participate in the development and tracking of grant budgets with Finance, including the annual budget and forecasts
• Work with Legal on the contracting process, ensuring grant and sponsorship templates are up to date
• Maintains data management systems that effectively support the review/approval process, archiving and maintenance of all grants programs
• May provide training on data management systems to new team members
• Will help launch and manage an award grant program one
• Communicates and exchanges complex information with internal contacts (e.g., Medical Affairs, Legal, Compliance, Patient Advocacy, etc.) and external applicants
• Other External Funding related projects and tasks, as necessary

Required Knowledge and Skills:

• Strong communication skills (verbal and written) to exchange complex information with others
• Strong project management skills
• Strong initiative and ability to identify issues and recommend solutions
• Proficient with Microsoft Office programs (Word, PowerPoint, Excel, Teams) as well as online meeting platforms (Zoom)
• Highly organized with a strong attention to detail, clarity, accuracy, and conciseness
• Knowledge of relevant guidelines including, but not limited to, medical and regulatory affairs, drug development, FDA and regulatory guidelines (e.g., PhRMA guidelines, OIG, AMA, ACCME, EACCME, Sunshine Act, etc.) and compliance around Grant Programs
• Proficiency with Request Management systems

Required Education Level

• Bachelor’s degree required

Required Experience

• Typically requires 4 years of experience in the pharmaceutical/biotech industry, which includes some relevant experience in grants and sponsorships, or the equivalent combination of education and experience.

(#REMOTE #LI-EC1)

Pay Range:

Disclosure Statement:

Flex Designation:

Flex Eligibility Status:

In this Remote-Eligible role, you can choose to be designated as: 
1.    Remote: work remotely five days per week and come into the office on occasion – you’re always welcome on-site; or select 
2.    Hybrid: work remotely up to two days per week; or select
3.    On-Site: work five days per week on-site with ad hoc flexibility.

Note: The Flex status for this position is subject to Vertex’s Policy on Flex @ Vertex Program and may be changed at any time. 

#LI-Remote

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at [email protected]