About the Opportunity
Job Description:
The Senior Grants & Operations Manager will support financial programmatic activities using appropriate IT, financial, communications and reporting tools. Reporting to the PI, the Senior Grants & Operations Manager will work closely with the PI, the Program Manager, and rest of the team to manage finance and communication, support reporting as per required by sponsor, ensure sub award recipients are invoicing appropriately, on schedule, and per task requirements. The Senior Grants and Operations Manager will ensure financials and documentation are organized per sponsor’s requirements, they will work with the Program Manager on budget forecasting and preparation, monthly, quarterly, and annual report writing, compilation, and presentation to sponsor. The Senior Grants and Operations Manager will ensure all sub awardees and NU team members are aware of any changes and updates to budgeting per forecasting and program modifications. The Senior Grants and Operations Manager will work closely with the Program Manager or foster collaboration between Northeastern University and the sub-award recipients and other Thrust Area Participants to ensure financials support the execution of the project plans as well as ensuring that all grantor financial contractual and regulatory requirements are met.
Key Responsibilities & Accountabilities:
Identify all key responsibilities (maximum of 5) required of the job in 3-4 sentences and indicate the typical amount of time required for each responsibility. Total percentage of time must equal 100%.
1) Financial management (post-award administration).
-Work with NU Research Finance to ensure accounts are set up
and budgets are mapping to what was proposed.
-Track grant processing at Northeastern
-Ensure sub-award recipients are receiving and updating contracts
-Work with sponsor for any required information and reporting
-Timely and correct completion of financial updates to support NU and sponsor requirements. o Assurance of financial compliance with NU and sponsor
-Coordination and organization of all invoices and financial receipts, invoices, and any other management of finances
2) Programmatic Management:
-Ensure sub award recipients have all contracts signed, financial
reporting and receipt established, and comply with NU
-Constant summary communications to PI and Program Manager
-Manage regular communication activities across the team:
-Financial updates and presentations for monthly sponsor
meetings
-When necessary financial updates between sub-award
recipients, PI, and Program Manager
-Annual Program Report and Budget for follow-on year
-Other financial support documentation as required by sponsor
3) Administrative Support:
-Assist the PI and Program Manager in administrative financial tasks
-Financial Report updates
-Assurance of payments
-Oversight of any new hires
-Ensure consultants are invoicing against required tasks
-Assist sub-mark recipients in financial administrative tasks
-Assist with financial contractual issues
-Ensure compliance with reporting and invoicing
-Update any modifications to financial plans for sub awardees as needed
-Provide updates on monthly basis of actual spending against proposed spending
-Alert PI and Program Manager with any major financial discrepancies.
This position is 100% externally funded and will be reappointed on an annual basis based on the continued availability of funding.
Qualifications:
Knowledge and skills required for this position are typically acquired through the completion of a master’s degree with three to five years related experience
Candidates with experience managing finances for large federal grants/contracts (~$3M to $20M) and/or software project management skills and experience with financial reporting, communication, and organization of multiple award recipients is a plus.
Understanding university financial practices, reporting, writing, experience with new project startups, and presenting financial updates to sponsor and PI.
Position Type
ResearchAdditional Information
Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.
Compensation Grade/Pay Type:
109SExpected Hiring Range:
$67,855.00 - $95,845.00With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.
Skills Required
- Completion of a master's degree
- 3 to 5 years related experience
- Experience managing finances for large federal grants/contracts
- Experience with financial reporting and communication
- Understanding university financial practices
Northeastern University Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northeastern University and has not been reviewed or approved by Northeastern University.
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Leave & Time Off Breadth — Paid time off is described as extensive, including 22–26 vacation days, 12 sick days, 13 holidays, and paid parental leave for birth/adoption. Additional paid leave is also outlined, including up to 26 weeks of paid medical leave and up to 12 weeks of paid family leave for eligible employees.
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Retirement Support — Retirement support is positioned as a standout, with an employer contribution described as 10% when an employee contributes 5%, alongside immediate vesting once eligible. This is presented as unusually generous relative to typical employer retirement offerings.
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Parental & Family Support — Family-oriented benefits are emphasized through tuition assistance for employees and dependents and access to backup childcare and family-care resources. Tuition remission/discount structures are highlighted as a major value driver, especially for employees with children and for long-tenured staff.
Northeastern University Insights
What We Do
Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery. The university is a leader in experiential learning, powered by the world’s most far-reaching cooperative education program. We integrate classroom study with opportunities for professional work, research, service, and global learning in more than 100 countries. The same spirit of collaboration guides a use-inspired research enterprise focused on solving global challenges in health, security, and sustainability. Northeastern offers a comprehensive array of undergraduate and graduate programs leading to degrees through the doctorate in nine colleges and schools, and select graduate programs at campuses in Boston, Charlotte, N.C., San Francisco Bay Area, Seattle, and Toronto. Campuses in Burlington, MA, and Nahant, MA, are home to research institutes for homeland security and coastal sustainability, respectively
