Senior Finance Coordinator

TITLE: Sr. Finance Coordinator TEAM/PROGRAMME:  Finance    LOCATION: Nuwakot GRADE: 3+ CONTRACT LENGTH: 6 months with possible of extension.

CHILD SAFEGUARDING: (select only one)

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to gain experience and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies. 

Sr. Finance coordinator position having responsibility of finance operation at flood response area.  The position will ensure that all financial transactions meet compliance to local statutory law and SC accounting policies.

SCOPE OF ROLE:

Reports to: Field Operation lead 

Technical Reporting to : Finance Director

Staff reporting to this post:  NA

Role Dimensions:

KEY AREAS OF ACCOUNTABILITY:

Strategic financial information and monitoring:

• Provide a high standard of financial accounting in emergency programmes, ensuring compliance to local statutory law and SC accounting policies. 
• Ensure accounting systems, policies, internal controls and procedures are quickly established for the collection of accurate, complete and timely financial data (e.g.: budgets, forecasts, expenditure, and delegation of authority). 
• Develop effective relationships with existing Country finance staff
• Ensure that Save the Children’s commitment to improving quality and accountability in humanitarian work is upheld, through reference to the Sphere Project Humanitarian Charter and Minimum Standards, the NGO Code of Conduct, and other relevant tools.

Internal controls:

• Support the Response Field Operation Lead and/or Country Finance Director to identify, assess, input, recommend on the existing and desired reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors on all humanitarian inputs (items delivered to beneficiaries. 
• Take appropriate steps to minimise the risk of fraud or theft. 
• Monitor coding of emergency expenditures and ensure timely adjustments when activation of new awards with relevant audit trail
• Ensure the security of all cash and assets (e.g.: regular cash and bank reconciliation, fixed asset and inventory physical checks). 
• Support on Cash Transfer programming activities from feasibility assessment to implementation, and ensure accountability by enforcing adequate controls
• Carry out inductions and staff trainings for finance procedures.

Cost recovery and budgeting

• Support budget holders/ program staff to produce quality budgeting information while ensuring all relevant stakeholders are involved in the budgeting process. 
• Provide accurate and on time BVAs to awards team to ensure monthly budget monitoring
• Assist the Country Finance to prepare donor financial reports and proposal budgets. 
• Ensure all donor requirements (financial & reporting) are complied with and that proposals and financial reports are submitted on time. 

Cash flow

• Manage the cash flow to ensure timely and secure transfer of funds to meet programme needs, liaising with local bankers as required and provide the necessary checks and balances to ensure that money is spent effectively, efficiently and in line with donor requirements.
• Closely monitor the cash management at partner level to ensure effective utilization of fund.

• Prepare Fund utilization statement of partner each month and send to country office each month while requesting fund to partners.

  
  

Partner’s Financial Management:

• Support to partner NGOs for OPMIS setup and provide required orientation to staff.
• Support on the preparation of phased budget of project budget with the subaward creation and amendment as per SCI requirements.
• Maintain excellent relationships with Partners, both in terms of strategic positioning and quality monitoring.
• Support to ensure partners are clear on their assigned tasks and SC’s zero tolerance policies, and the clauses of agreement signed between SC and partner. 
• Schedule partner visit, review system, and assist in capacity building of partners through coaching / training /orientation/reviewing documents / updating new policies etc.

Other

• Ensure that audit recommendations are implemented as per donor rules and regulations.
• Represents and coordinates both internal and external meetings as required. 
• Contribute to effective operation of emergency response.
• Other tasks will be assigned by supervisor based on need.

 

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• widely shares their personal vision for Save the Children, engages and motivates others.
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• values diversity, sees it as a source of competitive strength.
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions.
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

Essential

• Minimum of 4 years’ (3 years for GSI) of job experience on Financial Management/Partner management/Monitoring/Partner Capacity Building with master’s degree in accounting/ finance/ economics or related field OR minimum of 6 years ( 4 years for GSI group) of experience on Financial Management/Partner management/Monitoring/Partner Capacity Building with bachelor’s degree in accounting/ finance/ economics or related field
• Knowledge of the requirements and experience managing grants from the major emergency donors including budgeting, eligibility issues, compliance management, and reporting.
• Experience of coaching and capacity building of staffs
• Good attention to detail and analytical skills
• IT literate (i.e. Word, advanced Excel, Outlook, Internet Explorer, financial systems).
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
• Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams
• Ability and willingness to work under pressure as part of a diverse professional team.
• Having full commitment to the values and principles of Save the Children
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EXPERIENCE AND SKILLS

Desirable

• Experience with Save the Children financial processes, procedures and systems and overseas accounting software (including Agresso).
• Experience, including first phase responses, with NGOs in an international emergency environment or in fragile states with increasing responsibilities including a proven experience of establishing and running a field office.
• Ability to and experience of establishing partnership management and monitoring protocols with local NGO partner.

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Safeguarding obligation:

We need to keep children, adult at risk and community safe. The position holder is responsible to ensure that his/her conduct is in line with the SCI’s Safeguarding policies. Hence our selection process includes rigorous background checks, reflects our commitment to the protection of children, adult at risk and community from abuse, exploitation, and harassment.

Health and Safety:

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.